HR Specialist - Immigration/HR Admin

Job Responsibilities

• Provide centralized HR operations support across core HR functions, including benefits, payroll, recruiting, employee records, immigration compliance, HR documentation, and reporting.
• Support site HRBPs with employee relations documentation, including counseling records, warning notices, investigation notes, termination documents, and related follow-up tracking.
• Maintain accurate and organized employee records, HR documents, compliance trackers, personnel files, and internal HR databases.
• Support onboarding and offboarding processes by coordinating required documentation, system updates, employment verification, and internal HR process steps.
• Aid in payroll-related coordination, including employee status updates, payroll change logs, timekeeping follow-up, deduction updates, leave status changes, and payroll-impacting documentation.
• Assist with benefits administration by assisting with employee inquiries, enrollment documentation, deduction coordination, eligibility tracking, and communication with internal or external benefits partners.
• Provide recruiting coordination support, including interview scheduling, candidate communication, offer letter preparation, background check follow-up, and new hire readiness tracking.
• Handle employment-based immigration processes, including case intake, document collection, employee and manager communication, status tracking, work authorization monitoring, I-9/reverification follow-up, coordination with immigration counsel, and related compliance recordkeeping.
• Prepare and maintain HR reports related to headcount, employee status changes, terminations, recruiting activity, benefits, payroll items, compliance tracking, immigration status, and other HR metrics.
• Process HR-related invoices, coordinate approvals, track payment status, and maintain records for vendor services, immigration matters, employee programs, and other HR expenses.
• Respond to employee and manager inquiries related to general HR processes, benefits, payroll coordination, onboarding, documentation, and policy guidance, escalating complex matters to the appropriate HR partner or department.
• Cook up with HRBPs, Payroll, Benefits, Recruiting, Legal, Finance, immigration counsel, and other cross-functional teams to ensure HR transactions and employee updates are completed accurately and timely.
• Review and track compliance with required training, work assessments, and other HR records.

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Bilingual in Chinese and English preferred.
• Strong interpersonal, conflict resolution, organizational, time management, and prioritization skills.
• Strong attention to detail with the ability to meet deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and maintain confidentiality.
• Ability to work cross-functionally with HRBPs, Payroll, Benefits, Recruiting, Legal, Finance, immigration counsel, employees, and managers.
• Proficient with Microsoft Office Suite, especially Excel.
• Experience with ADP or similar HRIS, or other HR-related systems preferred.
• Knowledge of general HR operations, employee documentation, payroll coordination, benefits administration, recruiting support, immigration processes, and HR compliance preferred.

Education and Experience Requirements

• Bachelor’s Degree in Human Resources, Business Administration, Information Systems, Data Analytics, Accounting, Finance, or related field preferred.
• 2+ years of Human Resources, payroll, HRIS, or related administrative experience preferred.
• Experience handling employment-based immigration processes, I-9 compliance, work authorization tracking, immigration documentation, and coordination with immigration counsel preferred.
• Experience preparing HR documentation, maintaining trackers, processing invoices, coordinating approvals, or supporting HR process improvements preferred.