HR Specialist/HR Administrator

About the role

Are you an HR professional looking for an opportunity where you can make an immediate impact and be part of a growing team? We’re working with a growing company in Durham, NH that is looking to add an HR Coordinator to their team. This is a great opportunity for someone with 2+ years of HR experience who enjoys a hands-on, varied role and is comfortable jumping in, learning new processes, and supporting employees across a multi-location organization.

Responsibilities

• Review weekly timekeeping and attendance and follow up on discrepancies with managers.
• Assist with payroll administration, including PTO, deductions, garnishments, and related documentation.
• Maintain employee records, personnel files, new hire paperwork, and separation documentation.
• Prepare and update HR reports, spreadsheets, trackers, and data for leadership review.
• Monitor and manage the HR shared inbox, routing questions and documentation appropriately.
• Maintain both digital and physical HR files and assist with the transition to paperless records.
• Support workers’ compensation, compliance tracking, certifications, incident reports, and other HR processes.
• Process incoming and outgoing mail, UPS/USPS shipments, checks, and other HR-related correspondence.
• Assist with offers, resignations, payroll preparation, employee complaints, and other employee lifecycle activities.
• Coordinate scanning, digital filing, physical file management, and confidential document shredding.
• Provide general administrative support to the HR team and assist with special projects as needed.

Requirements

• 2+ years of HR experience in an HR Coordinator, HR Administrator, HR Specialist, or similar role.
• 1+ year of payroll or timekeeping experience preferred.
• Bilingual English/Spanish strongly preferred.
• Strong attention to detail, organization, and follow-through.
• Comfortable working with spreadsheets, reports, and detailed employee information.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• A team player who is comfortable jumping in, learning quickly, and hitting the ground running.

Position Details

Location: Durham, NH – brand-new office
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Work Arrangement: Fully onsite
Salary: $50,000–$60,000, depending on experience
Type: Permanent or Temp-to-Hire
Background Check: Required