HR Records & Administrative Project Specialist

About the Role

Robert Half is seeking a detail-oriented HR Records & Administrative Project Specialist to support a large employee records digitization and document management initiative. This role is ideal for someone who takes pride in keeping information organized, enjoys working independently, and can be trusted with confidential information. This is a long-term project assignment expected to continue through the end of the year, with additional project work potentially available based on business needs.

Responsibilities

• Digitizing and organizing employee personnel records
• Scanning, naming, and electronically filing documents
• Reviewing files for completeness and accuracy
• Retrieving employee documents from HR systems and saving them appropriately
• Assisting with records migration and document retention efforts
• Performing administrative and project-related tasks as needed
• Maintaining strict confidentiality of employee information

Why You'll Enjoy This Role

• Consistent full-time schedule
• Stable project anticipated to run through year-end
• Supportive team environment
• Clearly defined responsibilities and goals
• Opportunity to make a meaningful impact on a large organizational project
• Great fit for individuals who enjoy organization, process improvement, and project-based work

Requirements

• Exceptional attention to detail
• Enjoys organizing information and creating structure
• Learns new technology and systems quickly
• Works well independently and stays productive throughout the day
• Can handle repetitive tasks without sacrificing quality
• Demonstrates professionalism and discretion when working with sensitive information

Preferred Experience

• Administrative Assistant
• HR Assistant
• Records Management
• Document Control
• Data Entry
• Office Administration
• Project Support or Coordination
• Experience working with confidential records and digital filing systems is highly preferred