HR/Payroll Coordinator

Responsibilities

• Support hiring managers during the recruitment process and screen resumes and applications to identify qualified candidates.
• Review, track, and document compliance with mandatory and non-mandatory training, continuing education, and work assessments.
• Facilitate introductions and training for new employees to help them integrate into the company culture.
• Manage increases in salary, oversee paid time off policies, and administer the retirement plan to ensure compliance.
• Aid in enhancing employee engagement through effective recognition and rewards programs, fostering a positive work environment and promoting employee satisfaction.
• Assist with the resolution of employee relations issues in compliance with company policies and procedures.
• Maintain employee records and ensure confidentiality of sensitive information.
• Provide administrative support to the HR department, including file management, data entry, and document preparation.
• Assist with HR projects and initiatives as needed.
• Perform background checks and employment eligibility verifications.
• Stay updated on HR best practices and compliance requirements.
• Process the company's payroll.
• Calculate and prepare agency employee benefits billing packages (e.g. Medical, Dental, Vision, Life, Worker's Comp., etc.).
• Process employee expense reimbursements through payroll (e.g. mileage, travel, etc.).
• Provide information and answer employee questions regarding payroll matters.
• Process bi-weekly payrolls including Direct Deposit and manual checks.
• Process all payroll-related tax items, tax withholdings, and deductions.
• Initiate and maintain benefits.
• Communicate and maintain Leaves of Absence.

Requirements

• Demonstrated commitment to the mission, vision, and values of MICOP.
• Knowledge of HR principles, practices, and regulations.
• Strong communication skills, both verbal and written.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in MS Office Suite and HRIS software.
• Positive attitude and willingness to learn.
• Ability to work collaboratively and independently.
• Ability to have a positive working relationship with MICOP staff, members, and allies.
• Ability to work in person at MICOP’s Oxnard office and travel to all of MICOP’s California locations as needed (currently Santa Maria and Paso Robles).
• Prolonged periods of sitting at a desk and working on a computer.
• Experience Bachelor’s degree in Human Resources, Business Administration, or related field required.
• At least one year experience in HR or payroll experience required.
• Previous non-profit experience is highly desired.
• Experience using ADP for payroll is highly desired.
• Bilingual in English/Spanish required.
• Mixteco or other indigenous languages is a plus.