HR/ Payroll

Assist the DSD/DON/Administrator in administering policies and implementing facility orientation.

Responsibilities

• Support organizational goals and values.
• Receive and follow schedule/instructions from your supervisor and established policies and procedures.
• Uphold strict confidentiality, demonstrate team orientation, and act as a results-oriented self-starter.
• Assist in organizing the orientation of new employees, covering philosophy and objectives of care, resident rights, safety, infection control, and facility policies and procedures.
• Maintain knowledge of legal requirements and government reporting regulations affecting human resource functions; ensure policies, procedures, and reporting are compliant.
• Assist with recruitment and on-boarding of new employees, including candidate screening interviews and scheduling.
• Assist in data entry of required information.
• Gather information and prepare reports on various human resources topics as needed.
• Prepare or update employment records related to hiring, transferring, promoting, and terminating.
• Administer benefits programs such as life, health, dental, and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.
• Work with the Risk Manager on complex HR/Workers' Compensation cases.
• Ensure in-services are scheduled timely and posted in designated areas.
• Maintain current records of orientation and in-service attendance for each employee.
• Assist in coordinating the safety program and scheduling pre-employment and current employee health examinations and tests.
• Document and/or coordinate all required Fire/Internal Disaster drills.
• Be courteous, considerate, and cooperative when communicating with all facility personnel, residents, and the public.
• Promote and maintain good public relations on behalf of the facility.
• Advertise available positions for the facility, as requested.
• Provide information by answering questions and requests.
• Contribute to team effort by accomplishing related results as needed.
• Regular attendance and dependability.
• May assist with payroll duties.
• Participate in facility surveys.
• Develop and maintain a good working rapport with inter-department personnel and other departments within the facility.
• Assist in recording all incidents/accidents and file in accordance with established policies and procedures.
• Agree not to disclose residents’ protected health information and promptly report suspected or known violations of such disclosure.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Process and monitor garnishment orders and other issues that impact payroll specifications.
• Update payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, job titles, and department/division transfers.
• Pay employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Process manual checks and termination payroll checks in appropriate timeframes.
• Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers’ compensation payments.
• Monitor sick and vacation accruals.
• Process and complete verification of employment.
• Prepare payroll allocations reports for the finance team.
• Reconcile payroll prior to transmission and validate reports.
• Balance the payroll accounts by resolving payroll discrepancies.
• Provide payroll information by answering questions and requests.
• Maintain employee confidence and protect payroll operations by keeping information confidential.
• Partner with the assigned HRBP on complex HR cases, providing support and ensuring alignment with organizational policies and objectives.
• Regularly complete audits and corrections to ensure facility compliance.
• Other duties as assigned by the supervisor/DON/Administrator.

Qualifications

• High School Diploma or equivalent required; two years of college education preferred.
• 2 years of administrative experience, preferably within an HR department, is highly desirable.
• Strong interpersonal and customer service skills.

Skills

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from managers and employees.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Knowledge in clerical functions and computer literacy.
• Knowledge of office machines and equipment.

Physical Demands

• Must occasionally lift and/or move up to 25 pounds.
• Prolonged use of a desktop or laptop computer.
• Regularly required to sit, stand, walk, talk, read, or hear.
• Frequent use of office-related equipment such as copier/scanner/fax, telephone, and calculator.
• May be necessary to assist in the evacuation of residents during emergency situations.
• Travel by auto or airline may be required.

Work Environment

• The noise level in the work environment is usually low to moderate.

Supervisory Responsibilities

This position may have supervisory responsibilities for a HR Assistant.