HR & Payroll Administrator

About the role

The HR & Payroll Administrator supports a broad range of Human Resources functions, including employee relations, benefits administration, recruitment, onboarding, compliance, performance management, and HR recordkeeping. This position serves as a key resource for employees and management, ensuring accurate payroll processing and supporting an exceptional employee experience.

Responsibilities

• Support recruitment efforts, including posting positions, screening candidates, scheduling interviews, and coordinating hiring activities.
• Conduct employee onboarding and orientation programs.
• Maintain electronic employee personnel files and HR information systems (HRIS).
• Administer employee benefits programs and assist employees with benefit-related inquiries.
• Support performance management processes, employee engagement initiatives, and talent development programs.
• Investigate and assist in resolving employee relations matters.
• Ensure compliance with employment laws, company policies, and HR best practices.
• Aid in leave administration, including FMLA, ADA accommodations, workers' compensation, and other leave programs.
• Generate HR metrics and reports to support organizational decision-making.
• Participate in policy development and implementation.
• Aid in training and development activities.

• Process biweekly payroll accurately and on schedule.
• Ensure compliance with federal, state, and local wage and hour laws.
• Maintain payroll records, employee earnings, deductions, garnishments, and tax withholdings.
• Review and audit timesheets, leave balances, overtime, and payroll reports.
• Cook up payroll-related changes, including new hires, terminations, promotions, and compensation adjustments.
• Reconcile payroll data and prepare payroll-related reports for leadership and finance.
• Respond to employee payroll inquiries and resolve discrepancies promptly.
• Aid in year-end payroll activities, including W-2 preparation and payroll audits.
• Collaborate with Finance to ensure accurate payroll accounting and reporting.

• Maintain confidentiality of sensitive employee and organizational information.
• Ensure compliance with all employment regulations and payroll requirements.
• Prepare documentation for internal and external audits.
• Maintain accurate HR and payroll records according to retention requirements.

• Assist with administering the annual staff satisfaction survey.
• Assist with administering the bi-annual Professional Quality of Life (ProQol) survey.
• Participate in monthly all-staff meetings.
• Aid in scheduling the annual on-site staff immunization clinic.
• Strive to help create a culture that emphasizes safety, quality, inclusion, transparency, relationship building, and mission-focused performance.

Skills, Competencies, and Success Factors

• Alignment with company mission, vision, and values.
• Strong team player with the ability to thrive in a diverse, trauma-informed organization.
• Payroll expertise.
• The ability to perform duties and tasks utilizing great attention to detail.
• Strong time management skills, able to meet and exceed deadlines.
• The ability to be highly organized, problem-solve, and be solution-oriented.

Requirements

• Bachelor’s degree in Human Resources or related field (years of experience or HR certification(s) may be considered in place of a bachelor’s degree).
• Minimum of 3 years’ experience as a Human Resource Generalist or comparable position.
• Minimum of 2 years’ experience administering Payroll- ADP experience preferred but not required.