HR Operations Specialist

Sundayy · United States · Yesterday

RemoteRemoteHuman Resources$27/hrContract

About The Company

Acorns is a leading financial wellness platform dedicated to helping individuals and families build a secure financial future through innovative saving and investing solutions. Established in 2014, Acorns has rapidly grown into a global organization, offering a suite of products tailored to different life stages, including services for children, teens, adults, and parents. Recognized as one of Time's "World's Best Brands of 2024," the company has empowered over 14 million users to save and invest more than $27 billion, primarily through micro-investments and spare change rounding features. With a mission to make financial health accessible and straightforward, Acorns combines technology, education, and community support to foster positive financial habits and societal change.

About The Role

Acorns is seeking a detail-oriented and proactive HR Operations Specialist to join our HR Operations team on a contract basis. In this role, you will be instrumental in maintaining the efficiency and accuracy of our HR processes during a period of significant operational change. Your primary responsibilities will include managing employee lifecycle activities, ensuring data integrity within our HRIS (Workday), and supporting cross-functional stakeholder collaboration across our global team. This position offers a unique opportunity to make a tangible impact behind the scenes, ensuring that HR operations run smoothly and compliantly. As a remote-first organization, Acorns provides the flexibility to work from anywhere, with optional access to our Irvine, CA office.

Qualifications

1–3+ years of experience in HR operations, people operations, HR coordination, or similar fast-paced roles
Experience with HRIS systems, preferably Workday, including employee lifecycle transactions and basic reporting
Strong attention to detail and a track record of delivering accurate, timely work
Excellent written and verbal communication skills across multiple channels
Ability to manage multiple priorities under tight deadlines without compromising quality
Proficiency with Google Workspace, Asana, and Slack
Experience handling sensitive and confidential employee information with professionalism and discretion
Familiarity with compliance requirements such as US I-9 and UK right to work checks (preferred)
Demonstrated proactive approach to issue identification and resolution
Strong organizational skills and ability to work independently in a remote environment

Responsibilities

Execute onboarding and offboarding processes for employees and contractors globally, ensuring adherence to SOPs and accuracy within Workday
Process employment changes, including job moves, organizational updates, contract amendments, and managerial updates
Prepare and review employment documentation such as change letters and amendments, supporting proper storage and compliance
Coordinate with HR, Talent Acquisition, Total Rewards, IT, Accounting, and Payroll teams to ensure timely completion of lifecycle activities
Manage background check requests and follow up on their progress, maintaining clear communication with relevant stakeholders
Ensure data accuracy by performing routine audits, flag discrepancies, and support data cleanup initiatives
Assist in generating reports and responding to data requests from HR and business partners
Support compliance monitoring activities such as US I-9 and UK right to work checks during onboarding
Review and update onboarding and lifecycle compliance materials regularly to ensure completeness and accuracy
Adhere to established SOPs, identify process improvements, and escalate issues proactively
Maintain effective communication with HR partners and cross-functional teams through Workday, Asana, Slack, and email
Surface potential risks to timelines and escalate issues early to prevent bottlenecks

Benefits