HR Operations Coordinator (Hybrid)

About the Role

At Claire’s, we are passionate about creating a safe, fun, and inspiring environment where self-expression shines. Our people are at the heart of everything we do, and we believe in empowering them to bring their best selves to work every day. This entry-level role supports core HR operations through HCM transactions, recruiting reporting, employee lifecycle coordination, and HR communications. It is ideal for someone who is detail-oriented, systems-minded, and interested in growing within HR operations in a fast-paced environment.

Responsibilities

• Enter and update employee information in HR systems (HRIS, ATS, payroll, benefits platforms).
• Maintain accurate and up-to-date employee records, including new hires, job changes, and terminations.
• Review data for accuracy, completeness, and consistency across systems.
• Identify and correct data entry errors and discrepancies in a timely manner.
• Support routine data audits and record reconciliation.
• Support visibility into hiring progress and workforce updates.
• Assist with onboarding and offboarding processes by preparing and updating employee records.
• Maintain electronic and/or physical employee files in compliance with company policies and data privacy regulations.
• Coordinate updates related to benefits enrollment, job changes, and employee status.
• Respond to basic HR administrative requests and route inquiries as appropriate.
• Support HR team members with administrative tasks and special projects.
• Ensure confidentiality and security of sensitive employee information.
• Follow established HR procedures and documentation standards.
• Assist with compliance-related data updates and reporting as directed.
• Help maintain HR forms, templates, and process documentation.

Requirements

• Bachelor’s degree preferred.
• 1–2 years of experience in HR coordination, recruiting support, payroll support, workforce operations, or administrative functions.
• Experience working in HR systems (UKG or similar) strongly preferred.
• Strong attention to detail and organizational skills.
• Basic proficiency in Excel or Google Sheets.
• Ability to handle confidential information with discretion.
• Strong communication and time management skills.
• Equivalent combination of education and practical experience will be considered.

Benefits

• For full-time employees: medical, dental, and vision insurance, voluntary welfare plans, bonus plan eligibility, 401(k) match, vacation time, sick time*, and paid leave.
• For part-time employees: voluntary welfare plans, 401(k) match, vacation time, sick time*, and paid leave in required states.
• Sick Time: For the State of Washington, all employees will accrue paid sick time at the rate of 1 hour for every 30 hours worked.

Pay

All positions will be compensated at or above the legally mandated minimum wage for the location in which work is performed. The final compensation will be determined by various factors such as relevant work experience, education, certifications, skills, and geographic location.