HR Operations Analyst

SEIU Healthcare IL Benefit Funds is seeking an HR Operations Analyst to optimize and execute core HR operations across the employee lifecycle. This role combines hands-on coordination of recruiting, onboarding, and offboarding with ownership of HR systems, data integrity, reporting, and process improvement. The Analyst serves as a key partner in driving operational efficiency, delivering data-driven insights, and ensuring compliance with applicable laws, collective bargaining agreements (CBA), and internal policies.

Responsibilities

• HR Reporting & Analytics
  • Develop, generate, and analyze HR metrics and reports (headcount, turnover, time-to-fill, etc.)
  • Conduct market and internal salary analyses for open positions, providing data-driven compensation recommendations aligned with organizational strategy and pay equity practices
  • Provide insights and recommendations based on HR data trends
  • Support leadership with data needed for workforce planning and decision-making
  • Build and maintain dashboards to track key HR performance indicators
• Recruitment & Onboarding Operations
  • Coordinate full-cycle recruitment logistics (job postings, interview scheduling, candidate communication)
  • Partner with hiring managers to support an efficient and consistent hiring process
  • Facilitate onboarding, including offer letter generation, background checks, and new hire orientation
  • Ensure all new hires are accurately entered into the HR systems and fully onboarded
  • Manage offboarding processes, including system updates and exit documentation
• HR Operations & Administration
  • Support day-to-day HR operations, ensuring timely and accurate execution of processes
  • Maintain employee records and ensure compliance with internal policies and employment laws
  • Serve as a point of contact for employee HR-related inquiries
  • Assist in maintaining and updating HR policies, procedures, and documentation
• Process Improvement & Project Support
  • Identify inefficiencies in HR workflows and recommend process improvements
  • Support HR projects, including system enhancements and process standardization
  • Develop and document standard processes, policies, and procedures (P&Ps)
  • Drive consistency and scalability across HR operations
  • Create and update department manuals and employee guides by compiling, proofreading, and editing various departmental policies and procedures
  • Create agendas using the Purpose, Outcome, and Process (POP) Model, and maintain thorough notes for each meeting
• Privacy And Security Responsibilities
  • Manage and maintain Personal Identifiable Information (PII) and potentially Protected Health Information (PHI) for employees
  • Maintain the confidentiality, integrity, and availability of all PII and PHI
  • Report any suspected identity or HIPAA violation or breach to the HIPAA Privacy and Security Officer

Requirements

• Bachelor’s degree in human resources or a related field preferred; or 3-5 years of progressive Human Resources experience, with exposure to HR operations and systems required
• Experience with HRIS systems (Paylocity strongly preferred)

Skills

• High attention to detail with strong analytical and problem-solving skills
• Advanced Excel and HR reporting capabilities preferred
• Ability to manage confidential information with discretion and professionalism
• Strong organizational and time management skills with the ability to meet strict deadlines
• Ability to identify discrepancies and resolve issues efficiently and accurately
• Strong communication and interpersonal skills with a service-oriented approach
• Hybrid workforce experience, with in-person and remote work expectations
• Advanced user of HRIS software, Paylocity preferred
• Intermediate user of project management tools, Smartsheet preferred
• Experienced technical facilitation and meeting moderation in a hybrid model, using a variety of in-person and virtual conference platform functionalities, including Teams and Zoom
• Advanced Microsoft Office Suite skills (Word, Excel, Outlook, and PowerPoint)
• Proficient with importing/exporting data, pivot tables, V-lookups, relational databases, and charts in Excel
• Knowledgeable use of printers, copiers, scanners, faxes, and other office equipment

Personal Characteristics

• Commitment to SEIU Healthcare IL Benefit Funds’ Mission, Vision, Core Values, and Common Agreements
• Sense of grace and humor in the face of challenges
• Demonstrated creative innovation to advance and align organizational culture, structure, and skills
• Exceptional team spirit and positive attitude, with a high degree of integrity and sound judgment to earn and maintain employee and team confidence, engagement, and morale
• Awareness of social movements, labor movements, and political issues that impact the work and the organization

Benefits

• Comprehensive health benefits (medical, dental, and vision coverage) for employees and eligible dependents, including no employee premium option for employee-only coverage
• Competitive compensation
• Generous holidays and PTO policies
• Pension retirement plan

Career Development & Continuing Education Opportunities

Yes