HR Onboarding Specialist - Spanish Speaking

About the role

The HR Onboarding Specialist serves as the central point of contact for new employees entering a unit-based kitchen operation. This position coordinates orientation, employment documentation, early training, mentor assignments, evaluations, uniforms, and onboarding records.

Responsibilities

• Schedule, facilitate, and document new-hire orientation sessions, including four-to-five-hour presentations.
• Explain workplace policies, procedures, expectations, and available resources.
• Conduct kitchen and work-area tours and introduce new employees to key staff and management.
• Submit and maintain orientation documentation with a high level of accuracy.
• Administer Form I-9 procedures and employment verification in accordance with company requirements.
• Enter new employees into the HR software and maintain accurate records, including direct deposit information when applicable.
• Assign mentors, document follow-up, and ensure first two weeks of training assignments are completed.
• Coordinate new-hire and probationary evaluations and support the employee assessment program.
• Order, distribute, and maintain employee uniforms and inventory.
• Work with the HR Manager, Senior HR Manager, Unit General Manager, and Operations management.
• Provide professional customer service to new hires and communicate effectively with all levels of staff.
• Protect confidential information, promptly correct errors, and perform other duties as assigned.

Qualifications

• Experience in human resources, onboarding, training, staffing, organizational development, or business administration.
• Familiarity with Form I-9 procedures, employment verification, HR software, or applicant tracking systems preferred.
• Staffing-agency mass-hiring experience is a plus. Airline, commercial kitchen, food-service, or labor and union environment experience is also a plus.
• Strong written and verbal communication skills; fluent English communication required.
• Ability to work respectfully in a culturally diverse environment and communicate with frontline employees through senior management.
• Strong organization, patience, attention to detail, and sound judgment.
• Ability to use Windows and Microsoft Office applications for documentation and data entry.
• PHR certification and Taleo or other ATS experience are a plus.

Essential Job Functions

• Must be able to remain in a stationary position for extended periods while facilitating orientation, completing records, and operating a computer.
• Needs to occasionally move about inside the office, kitchen, and work areas to conduct tours, access equipment, and assist new employees.
• Position regularly operates a computer and other office productivity machinery such as a copier, printer, calculator, and telephone.
• Frequently communicates with employees and management and must be able to exchange accurate information.
• Must be able to detect and correct errors in onboarding records and identify missing documentation.
• Must be able to position self to organize and distribute uniforms and onboarding materials weighing up to 25 pounds.

Work Environment

Works primarily indoors in an office and unit-based kitchen environment and shares workspace with employees, supervisors, and management. May be exposed to kitchen equipment, cleaning products, active food-service operations, and distracting or uncomfortable noise. May occasionally work near hot or cold areas, bright or dim lighting, and workspaces that are not consistently temperature-controlled. Must follow applicable safety, sanitation, and protective-equipment requirements.

Schedule

Monday through Friday, 10:00 AM to 6:30 PM. The schedule may vary and includes approximately 25% off-shift work. Overtime may be available based on operational needs and management approval.

Benefits

• Medical, Dental & Vision
• Prescription Drug Discounts
• Short-Term Disability, Accident, Critical Illness, & Life Insurance
• 401k/ Roth
• Referral Program

Starting Pay: $25.00 per hour

Location: Inwood, NY