HR Office Assistant (Seasonal Part-Time)
About the role
To advance the college’s mission, vision, principles, values and strategic initiatives through activities that promote innovative, quality, clinical experiences that promote student clinical competence and maintain/improve community partnerships.
We are seeking a friendly, dependable individual who enjoys working with people and providing welcoming and professional experience for employees, applicants, and visitors. This position provides front-desk and administrative support to the Human Resources department by responding to phone calls and emails, assisting visitors, and supporting day-to-day departmental needs. This is a part-time, temporary position working approximately 20 hours per week, with flexibility in scheduling between 8:00 a.m. and 5:00 p.m. The position is expected to begin November 30 and end approximately March 5, with no extension anticipated.
Kirkwood Community College prides itself on fostering a diverse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life.
Responsibilities
- Answer and direct basic inquiries from internal and external customers by phone, email, and in person.
- Provide front-desk and general administrative support to the department.
- Assist with mailings, sorting and distributing mail.
- Assist with I9 verifications.
- Provide general clerical support to department staff as needed includes filing, copying, printing and data entry.
- Perform other related duties as assigned.
- Be able and willing to represent the college in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve.
- Be able to handle confidential information in a professional manner.
- Ability to provide service in a courteous, prompt, professional and efficient manner.
- Read, understand, and express oneself clearly and effectively in oral and written form.
- Ability to work in a cross-functional team-based environment.
- Establish and maintain good working relationships with students, colleagues, and general public.
- Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.
Requirements
Minimum qualifications: High school diploma or equivalency.
- Experience working in an office or providing clerical support is preferred.
- Familiarity with Microsoft Office Suite preferred.
Physical activities: With/without reasonable accommodation – position involves working in an office setting. Occasional (10‑33%) standing, pushing, pulling and grasping. Frequent (34‑66%) reaching and viewing a computer and other types of close visual work. Constant (67‑100%) sitting, walking, repetitive motion, talking and hearing. Occasional (10‑33%) driving to events and meetings away from KCC’s main campus.
Skills
- Advocate for Continual Improvement – empowering each other to identify opportunities for excellence.
- Collaborate with Mutual Accountability – working together with a willingness to take ownership and account for our actions.
- Champion Service – anticipating needs and create a welcoming, diverse, and inclusive environment.
- Perseverance – commitment to excellence even in the face of adversity or delay in achieving success.
- Lead – regardless of title, through positive influence.