HR Leaves / Accommodation / Work Comp Administrator

Overview

The Job in a Nutshell: The HR Leave Administrator provides strategic support of HR policies and initiatives to include: management and oversight of Worker’s Compensation, leaves and ADAAA processes and administration, ensuring HIPAA compliance as well as compliance with all other state and federal requirements and policies of Natural Grocers. This position provides hands-on guidance and training to managers, Good4U Crew, and collaborates with HR Business partners and safety as needed.

Responsibilities

• Consults with management and Good4U Crew to ensure understanding and compliance with COVID, FMLA, ADAAA related leaves as provided by Natural Grocers
• Partners with HR Business Partners and management regarding return to work integration, ADA accommodations and work modification as it relates to Workers Compensation processes
• Manages American with Disabilities Act Amendments Act (ADAAA) process, including engaging in the interactive process and reviewing all medical documentation and accommodation requests
• First point of contact for all injured workers and provides continued and support including managing the Transitional Duty program for occupational injuries (return to work)
• Partners with Good4U Crew and management to complete required leave paperwork; reviews and approves completed leave paperwork while ensuring compliance with federal and state regulations
• Provides technical expertise to Good4U Crew and management by explaining leave policies, procedures and timelines and resolving problems or issues
• Manages multiple leave cases daily including tracking and maintaining electronic data and files
• Leads manager level trainings on Leaves and ADAAA and company polices related to these topics. Also leads Workers Compensation and Reasonable Suspicion training
• Alerts manager of high risk situations
• Makes recommendations for new and/or revised policies and procedures for leave administration and implements all approved changes
• Attends continuing education related to both current and new regulations related to FMLA, ADAAA and Workers Compensation administration
• Maintains OSHA recordkeeping in HRIS including creating the 300 logs & 300A summaries and is responsible for yearly OSHA online and store reporting and postings
• Researches, analyzes, and provides guidance regarding Workers’ Compensation and all other leave policies
• Promotes safe work practices by coordinating and communicating with Workers Compensation Claim Adjusters and Nurses on a continual basis to ensure claims are handled in a timely manner
• Coordinates with the Benefits and Payroll departments ensuring compensation transactions are complete and accurate
• Performs other duties or projects as assigned

Qualifications

• High school diploma, GED or equivalent experience is required, college degree a plus
• Minimum 2 years of experience in Human Resources with a broad base of all HR disciplines and application; onboarding to separation, administering FMLA, Leaves of Absence, ADAAA requests
• Minimum 1-year experience managing all aspects of Workers Compensation
• Knowledge of HR laws--Federal and State, including FMLA, ADA, Workers’ Compensation and general HR governing policies
• Multi-state and multi-site level experience preferred
• Strong facilitation and conflict management skills while maintaining strong customer service orientation required
• Demonstrated effective judgment in managing difficult situations with ability to respond to situations with urgency, in a calm and proactive manner
• Ability to maintain a high level of confidentiality regarding employee information especially as it relates to HIPAA requirements
• Excellent written and oral communication skills with the ability to communicate professionally and effectively in person, on the phone, electronically or through other means to individuals or groups—even under stressful and emotional conditions
• Must have strong analysis and decision-making skills
• Absolutely must have strong organizational and time management skills

Benefits

• All Crew Members Birthday Bonus Pay
• Vitamin Bucks (up to $2,080 earned as store credit annually)
• Holiday Pay for 5 Holidays – Stores Closed
• Paid Time Off (sick days and vacation) that Increases with Tenure
• Paid Nutrition Education
• good4u Crew Member Discount {N}power Program (customer appreciation and rewards program)
• Regular, Scheduled Pay Increases
• Advancement Opportunities and Career Development
• Health and Wellness Program
• Employee Assistance Program (EAP)
• Employee Referral Program
• Full-Time Crew Members (30+ hours/week)
• Medical, Dental and Vision Insurance
• Paid Parental Leave
• Paid Medical Leave (through company paid short-term disability insurance)
• Company Paid Short-Term Disability Insurance
• Company Paid Life Insurance
• Voluntary Benefits Including Hospital Indemnity, Accident Insurance, Long-Term Disability Insurance, Term Life Insurance
• Retailer Retirement Savings Plan (401k) with discretionary Company Match
• Health Savings Account (HSA) with Company Match

Diversity Statement

We welcome everyone who would like to join us in this mission, with gratitude for the unique life experience each person brings to the table. We’re committed to nurturing an ecosystem of diversity and inclusion in which our Crew can continue to thrive.

Physical Capabilities And Environmental Demands

• Must have the ability to constantly lift or carry up to 10 lbs., frequently lift or carry 11-20 lbs., and occasionally lift or carry 21-50 lbs.
• Must also have the ability to occasionally lift or carry 51-100 lbs. with a team lift
• Must have the ability to frequently push or pull up to 15 lbs. and occasionally push or pull 16-100 lbs.
• Must be able to occasionally use the computer for data entry and use of mouse
• Must be able to constantly walk, stand, use fine motor manipulations, grip, bend, twist, turn, and reach outward for the duration of the work shift
• Must be able to frequently to reach above chest
• Must be able to occasionally sit, squat, kneel, and climb as needed
• Must be able to frequently work with sharp tools and equipment, dust, fumes, and congested worksite
• Must be able to occasionally work with noise, cold, heat, wet, humid, outside, heights, and contact stress