HR Internal Promotions Specialist

Primary Responsibilities

• 40% | Core Promotions Administration & Transactional Accuracy
• Learn, master, and accurately administer multi-step internal store promotion processes without supervision.
• Create requisitions, post openings, oversee the Workday application pipeline, and execute all required hiring steps for management positions with zero data entry errors.
• Process promotion program stipends timely and accurately, ensuring employees receive their compensation without delay.
• Serve as the dedicated operational liaison for relocation and logistics vendors (e.g., U-Haul), rigorously auditing and processing program invoices to ensure accurate and timely payment.
• 30% | High-Volume Coordination & Communication Support
• Proactively coordinate position opening schedules with operations leadership, managing tight timelines and multiple moving parts.
• Distribute promotion program announcements and internal communications, ensuring all materials meet the highest standard of clarity and professionalism.
• Act as the highly responsive, go-to resource for applicants and hiring managers, answering complex questions regarding the promotion process and relocation benefits.
• Equip hiring managers with standard interview materials and guide them through their operational responsibilities in the selection process.
• 20% | Data Integrity, Reporting & Audit Management
• Maintain and own internal promotion status reports, ensuring all tracking sheets and databases are updated timely, consistently, and with flawless accuracy.
• Pull, organize, and audit data from the HRIS (Workday) upon request, ensuring files are clean and ready for leadership review.
• Routinely audit promotion workflows to catch and resolve data discrepancies or bottlenecks before they impact the business.
• 10% | General HR Administrative Support
• Quickly adapt to and perform general administrative responsibilities for other areas within the HR department as assigned.

Minimum Education & Skills Required

• Minimum Education: Bachelor’s Degree or equivalent skills and professional experience.
• Experience: 2+ years of experience managing high-volume administrative tasks, data entry, or program coordination (experience within HR or recruiting pipelines is a strong plus).
• Technical Skills/Knowledge: Strong working knowledge of common office software, specifically Google Sheets/Docs/Slides or MS Excel/Word. Prior experience executing transactional workflows within an HRIS (Workday preferred).

BENEFITS

• Quarterly profit-sharing bonus
• Medical, dental, vision, and life insurance
• Company-funded retirement plan - no cost to employee
• Paid holidays
• Paid time off
• Hybrid arrangements available (3-4 days in office 1-2 days from home)
• Tuition Assistance
• Employee discount
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions/primary responsibilities.