HR Employee Benefits Specialist

About the role

Reports to the Director, Employee Benefits. Performs a variety of technical, reporting, analysis, and administrative duties relating to employee benefits activities.

Responsibilities

• Responsible for day to day administration of the 401K plan including plan updates, reporting, weekly payroll funding, and other miscellaneous assignments.
• Coordinate direct bill process for employees on unpaid leave of absence to ensure compliance and continuation of coverage.
• Provide oversight and support for payment of invoices to benefit vendors.
• Responsible for providing first level support for employee, manager, and HR benefit questions and concerns.
• Coordinate communication to employees regarding life insurance claims and provides overall support to beneficiaries to ensure life claims are filed and processed.
• Support data validation and reporting by completing system testing as requested. Provide feedback to key stakeholders to improve overall system performance and integration.
• Perform audits of HRIS and vendor systems to ensure employee eligibility information is correct and that file feeds are working properly.
• Coordinate with the information services department to maintain electronic system data feeds to outside benefits administrators, insurance companies, retirement plan record keeper, and other approved benefits vendors on a weekly basis.
• Coordinate benefit eligibility with company human resources staff through error reports, dependent eligibility reports, etc., to ensure accuracy of payments to insurance companies.
• Provide backup support for employee benefits department in staff's absence and provide general information as needed, assist with backup support for receptionist, etc.
• Coordinate services from benefit vendors to ensure up-to-date billing information and pay the billing after balancing to the applicable HRIS reports.
• Maintain employee enrollment changes to health and welfare, and retirement plans within HRIS and third-party systems.
• Provide support for the maintenance of all corporate benefit files, minutes and records.
• Assist with Leave, COBRA, HSA and FSA administration with third-party administrators; assist with direct billing as needed.
• Maintain balances and processing of ACA payments.
• Ensure the benefits webpage has the correct up-to-date information.
• Maintain accountability of property; adhere to safety practices.
• Demonstrate a commitment to valuing diversity and contributing to an inclusive working environment.
• Contribute to our company Culture of Caring by maintaining positive and respectful relationships with employees, customers, vendors, program recipients and our community.
• Ensure day-to-day activities promote sustainability and reduce the impact on the environment by minimizing waste and maximizing recycling; saving energy; and minimizing water usage.
• It is expected that the incumbent shall perform other duties as assigned within his/her capabilities as determined by management.

Requirements

• High school diploma and a minimum of two years’ experience in HR, benefits, insurance, retirement plans or accounting, preferably in a corporate benefits environment.
• College education is preferred.

Skills

• Proficient in the use of Word, and Excel with ability to perform advanced functions in Excel including pivot tables and vlookups.
• Excellent verbal and written communication skills.
• Valid driver's license in the state of employment with an acceptable driving record (unless waived by management).