HR Coordinator - Public Infrastructure

About the Role

The Sonoma County Public Infrastructure (SPI) Department leads the way to a safe and sustainable community by planning, building, managing, and maintaining Sonoma County's investment in quality services and infrastructure. The department's staff of 272 employees supports the County's critical transportation infrastructure, including bridges, roads, street lighting districts, and traffic signals as well as the procuring and maintaining equipment, vehicles, and real estate; purchasing goods and services; managing an airport, public transit services, and various capital projects; operating and maintaining four veteran's buildings and four water systems within the unincorporated areas of Sonoma County; and maintaining multiple solid waste disposal sites.

As an HR Coordinator at SPI, you will assist our Human Resources/Safety Administrative Services Officer II (ASO) and Department Analyst on the SPI HR Team with technical and administrative support for department-wide recruitment, training, safety, disability management, payroll, and employee relations programs.

Responsibilities

• Support the department's continuity of operations by growing strong working relationships and assisting your colleagues to better understand their needs and strengths
• Research rules, regulations, and best practices to assist in the development of special and long-term administrative projects, policies, and procedures
• Coordinate and schedule interviews, conduct reference checks, coordinate pre-employment background checks, and maintain personnel files and records
• Review and enter records into our Applicant Tracking and Learning Management Systems (NEOGOV and Saba, respectively)
• Coordinate and attend safety meetings and assist with the department safety training program
• Help ensure departmental compliance with the Americans with Disabilities Act (ADA) and the Brown Act in collaboration with the Human Resources Department
• Cross-train on payroll-related functions and learn how to coordinate leaves of absence and how to request medical examinations for prospective employees

Ideal Candidate

To effectively support the department's human resources functions, the ideal candidate will bring a keen attention to detail, sound judgment, and strong analytical and problem-solving abilities. They will excel in a dynamic, service-oriented environment, demonstrating professionalism, adaptability, and the ability to manage shifting priorities with poise and efficiency.

The ideal candidate will also possess many of the following:

• Experience researching, tracking, analyzing, and interpreting data
• Excellent organizational skills, including the ability to follow complex policies and procedures while juggling multiple deadlines
• Experience drafting policies and procedures
• Excellent written communication skills
• Advanced customer service skills and the ability to effectively handle inquiries, coordinate services for various internal and external stakeholders, and maintain collaborative working relationships
• Project management experience, with the ability to prioritize and balance multiple projects
• The ability to work independently and take initiative effectively
• Knowledge of database systems and advanced-level competencies with Microsoft Office software
• Previous HR/Payroll and Safety experience, HR certifications, and/or training is desired

Additionally, a sense of humor is a must! Even though this role involves serious responsibilities and confidential HR work, we also value colleagues who can bring a sense of humor and find appropriate moments for lightness.

Qualifications

Education: Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed. Normally, academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses would provide such opportunity.

Experience: Work experience that would provide an opportunity to acquire the knowledge and abilities listed. Normally, some experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports would provide such opportunity.

License: The position advertised on this announcement does not require possession of a valid California Driver's License.

Knowledge, Skills, and Abilities

Knowledge of: administrative techniques and principles of organization, accounting, budget and human resources administration; techniques and practices of research methodology, data collection, and preliminary analysis; report writing; application and use of basic statistics; interview techniques sufficient to obtain information related to employment and administrative matters; written and oral communications, including language mechanics, syntax and English composition; modern office methods and procedures; database, spreadsheet and word processing applications including basic methods of graphic presentations.

Ability to: collect, compile and analyze qualitative and quantitative data; understand and explain laws, regulations and policies governing program operations; communicate effectively orally and in writing; establish and maintain effective working relationships with management, employees, clients, and the public; understand program objectives in relation to departmental goals and procedures; organize and prioritize work assignments; use and understand common database, spreadsheet and word processing applications; learn specialized computer applications.

Pay

Starting salary up to $46.45/hour ($96,946/year). Salary is negotiable within the established range. Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range.

Benefits

• Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options
• Staff Development/Wellness Pay - Annual benefit allowances of up to $1,250 and ongoing education/training opportunities
• Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Incentive Retirement Savings Plan (IRSP) and 457 Voluntary Deferred Compensation - 1.9% of salary County contribution to a 401(a), in addition to the County matching up to 1% of base salary in 401(a), based upon employee contribution
• Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Additional Benefits - Excellent dental, vision, disability, life insurance, employee assistance program, professional development, and more
• Student Loan Debt Relief – County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education

Selection Procedure

An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Personally identifiable information (PII) is removed from the standard application fields and applicable attachments. This PII blind screening process is used during the examination. Responses to supplemental questions will be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

This recruitment is being conducted to fill an HR Coordinator position in SPI. This employment list may also be used to fill future full-time, part-time, or extra-help (temporary) positions as they occur during the active status of the list. Qualified County employees who wish to be considered for future positions should consider applying to this recruitment. The Civil Service title of this position is Administrative Aide.