HR Coordinator I

About the Role

QPS is seeking a detail-oriented and proactive Administrative Assistant & HR Coordinator to support both front-office operations and key HR functions. This role is critical in ensuring a seamless experience for visitors, employees, and candidates, while supporting broader HR and administrative processes. The incumbent will be responsible for handling a variety of HR related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. This includes completing ad hoc tasks for the CEO and GM and handling front-desk related duties for the facility. While an understanding of HR processes and practices would be a definite plus, we are looking for someone with demonstrated MS Office proficiency, who enjoys working in a support role and is able to work independently. The incumbent in this entry-level support role must be self-motivated and may use initiative and judgment to set/adjust priorities and work-order but must seek guidance from supervisor when confronted with unfamiliar situations or problems/deviations.

Responsibilities

• Front Desk & Office Support: Provide front-desk coverage, including greeting visitors and ensuring compliance with standard operating procedures (SOPs); execute appropriate SOPs during unannounced FDA audits; manage building access cards and handle incoming mail for the CEO.
• Recruiting & Onboarding: Facilitate pre-employment background checks, including education and employment verification; post open job positions on university platforms, labor boards, and outreach websites; receive, organize, and upload resumes from Handshake; prepare new employee files and ensure accurate document filing; assemble New Hire Orientation packets and materials; assist HR Generalists with scheduling interviews, updating the HRIS system, and refreshing job postings.
• Purchasing & Supplies: Complete assigned purchasing duties such as ordering name plaques, managing the printer cartridge inventory and processing orders, etc.
• Event & Meeting Coordination: Support catering requests for DTP3 facility events and meetings.

Requirements

• H.S. Diploma or equivalent
• 1-2 years' experience preferred in an administrative support role
• Ability to interact effectively and project a professional image with employees, clients, vendors, and the general public

Benefits

• Great learning opportunities, especially for those new to the field, with seasoned professionals to support and work with you to explore your learning potential and career goals
• Structured Career Ladders that provide excellent growth based on your personal aspirations
• Bonuses and merit increases linked to individual, team and company performance
• Company-matched 401(k)
• Company-sponsored Group Life/AD&D and Short and Long-term Disability Insurance
• Park-like setting in Newark, Delaware
• Internal committees designed with the needs and enjoyment of QPS employees in mind

Schedule

8:00am – 5:00pm, with a one-hour unpaid lunch. This job will be 100% QPS-office/facility based.