HR Coordinator

Win at Wilsonart At Wilsonart, we don’t just make surfaces—we build careers. When you join our team, you become part of something bigger: a company driven by innovation, grounded in values, and powered by people who care. You’ll be surrounded by teammates who take pride in their work and look out for one another. You’ll have the chance to learn, grow and make a real impact. And you’ll be part of a company that believes winning means helping you succeed at work and in life. Here, You’ll Win With Support that keeps you well Medical, dental, and life insuranceCompany-paid short- and long-term disabilityFSAs and dependent care optionsVision and legal benefitsGym discounts and wellness clinicsTuition reimbursement—for you and your dependents Opportunities to grow Clear paths to promotion and internal mobilityTraining, coaching, and mentorshipDevelopment programs to support your goals Time for what matters Paid vacation and holidays in your first yearA culture that respects work-life balance Job Description Position Summary Wilsonart is seeking a detail-oriented HR Coordinator to keep our site's HR operations running smoothly. This role is an onsite resource for employee inquiries, payroll inputs, onboarding logistics, and a variety of other HR related tasks. You'll support the entire US HR team and own the weekly deadlines that keep employees paid accurately and on time. Key Responsibilities Payroll Support & Weekly Deadlines Prepare and submit weekly payroll inputs by Friday noon, including safety shoe, glasses, and club reimbursements; driver mileage; gift cards; spot awards; sign-on and employee referral bonuses; service awards; and payroll deductionsSupport weekly timekeepingReview and approve direct deposit changes, verifying employee identity against Workday and MFA records Onboarding & Employee Records Coordinate new hire orientation logistics, including PPE, badge photos, parking passes, safety checklists, and sign-inServe as backup for benefits during New Employee OrientationCreate and maintain employee files, ensuring all required forms are completeAdminister online verifications for current and future team members Leave & Compliance Administration Enter leaves of absence in Workday and send FMLA exhaustion lettersProcess unemployment claims, verifications of employments and certified lettersMaintain the corrective action database, including entry, lookups, and filingUpload eligibility files to benefits systems Temporary Workforce Coordination Send weekly temp labor reports to staffing agencies (Express, UCORE, Spherion, Manpower) and resolve hours discrepanciesSupport weekly temp onboarding, including PPE, sign-in, and safety checklistsCode staffing agency invoices and route for director approval Invoices, Purchasing & Gift Cards Code vendor invoices (lunch, safety shoes, florist) and obtain HR leadership approvalOrder HR supplies, lunches, flowers, and gift cardsManage gift card approvals, inventory, distribution, and log Employee Communications & Engagement Respond to employee HR inquiries and distribute HR mailManage HR text messaging and all-employee communicationsLead the Spark Award and event committee meetings, coordinating Halloween, Veterans Day, holiday, and company picnic eventsAdminister service awards in O.C. TannerOther duties as assigned Qualifications Required High school diploma or equivalent2+ years of HR, payroll, or administrative experienceStrong attention to detail and accuracy with numbers and calculationsAbility to manage multiple recurring deadlines with minimal supervisionDiscretion handling confidential employee informationProficiency in Microsoft Excel, Word, and Outlook Preferred Associate's or bachelor's degree in Human Resources, Business, or a related fieldExperience with Workday or a similar HRISExperience in a manufacturing environmentWorking knowledge of FMLA, unemployment, and background/MVR processes Working Conditions This is an on-site role based in an office environment with regular time on the manufacturing floor. PPE is required in production areas. Wilsonart is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. We’re looking for people who are ready to learn, ready to lead and ready to make a difference. If that sounds like you, you can win at Wilsonart. Wilsonart is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, marital status, military status, order of protection status, or any other legally recognized protected basis under federal, state, or local law.