HR Coordinator

Position Overview Ultimate Staffing Services is actively seeking an experienced HR Coordinator to join their client's dynamic team in Solana Beach, CA. This role is integral in providing comprehensive support to the Manager, Human Resources, and assisting with various HR-related tasks to ensure smooth and efficient HR operations. Responsibilities HR Duties:Assist Manager, HR with recruitment processes, including posting job openings, scheduling interviews, tracking candidates, preparing offer letters, conducting reference checks, and arranging background checks and drug testing.Support new hires with onboarding in the ADP system, conduct orientations, and ensure proper filing of new hire paperwork.Perform HRIS data entry and maintain employee files, including medical files.Create company newsletters and employee spotlight postings.Assist in developing and managing employee training programs and preparing for various awards ceremonies.Manage job description updates.Benefit Administration:Assist with open enrollment and ongoing benefit administration, verifying invoices, and facilitating wellness programs.Maintain HR announcements on SharePoint.Related Management:Support Manager, HR in expatriate immigration processes, housing contracts, policy updates, and tax coordination.Provide support for expatriate personal issues and disaster recovery coordination.Manage corporate vehicle files.Administrative and Ad Hoc Duties:Manage office supplies and reception duties, including calls, mail, and conference room bookings.Administer corporate travel arrangements and maintain schedules on SharePoint.Act as a backup contact for office landlord and janitorial services.Participate in the Business Continuity Committee. Qualifications Role is entry level, 2-5 years of total professional experience, focused in HR space Knowledge of and skill in using computer software, including Microsoft Outlook, Word, Excel, and PowerPoint.Attention to detail and ability to coordinate various activities simultaneously.Professional communication skills with co-workers and business contacts.Ability to work with general supervision and maintain confidentiality.Excellent organizational and reporting skills.Knowledge of HRIS systems such as ADP WFN is preferred. Required Work Hours Monday through Friday, 8:00 AM - 5:00 PM, onsite in Solana Beach, CA. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.