HR Coordinator
Job Summary
This role is a key support role within the Human Resources Department to ensure smooth daily HR operations, strengthen systems and compliance, and deliver an exceptional employee experience. This role has a wide range of responsibilities and is looking for someone who is a self-starter that is always eager to be learning and doing more.
About the Role
Provide day-to-day guidance to managers and employees on company policies, performance management, employee relations, workplace issues, and employee lifecycle matters
Manage full-cycle recruitment for specialized roles, including job postings, sourcing, conducting phone screens, and scheduling interviews
Support Director of HR with performance review, succession planning, engagement survey follow-up activities, and leadership meeting preparation
Aid in preparing presentations, reports, and materials for HR and business leadership discussions
Identify opportunities to improve people processes, manager resources, documentation, and the overall employee experience
Help ensure compliance with California and federal employment laws, including leave administration, wage and hour requirements, and workplace policies
Maintain accurate employee and organizational data in BambooHR, including reporting structures, job profiles, and organizational updates
Audit and validate HR data to ensure consistency, accuracy, and data integrity across systems
Process and support HR system transactions, organizational updates, and position management activities
Help validate compensation and workforce planning information to ensure accuracy and consistency
Provide administrative and analytical support related to all areas of the HR Department
Aids in benefits and compliance administration
Ensures employee relations documentation is accurately maintained within HR systems
Supports documentation organization and tracking related to performance management and employee relations processes
Handles confidential employee information with professionalism and discretion
Responsibilities
- Provide day-to-day guidance to managers and employees on company policies, performance management, employee relations, workplace issues, and employee lifecycle matters
- Manage full-cycle recruitment for specialized roles, including job postings, sourcing, conducting phone screens, and scheduling interviews
- Support Director of HR with performance review, succession planning, engagement survey follow-up activities, and leadership meeting preparation
- Aid in preparing presentations, reports, and materials for HR and business leadership discussions
- Identify opportunities to improve people processes, manager resources, documentation, and the overall employee experience
- Help ensure compliance with California and federal employment laws, including leave administration, wage and hour requirements, and workplace policies
- Maintain accurate employee and organizational data in BambooHR, including reporting structures, job profiles, and organizational updates
- Audit and validate HR data to ensure consistency, accuracy, and data integrity across systems
- Process and support HR system transactions, organizational updates, and position management activities
- Help validate compensation and workforce planning information to ensure accuracy and consistency
- Provide administrative and analytical support related to all areas of the HR Department
- Aids in benefits and compliance administration
- Ensures employee relations documentation is accurately maintained within HR systems
- Supports documentation organization and tracking related to performance management and employee relations processes
- Handles confidential employee information with professionalism and discretion
Requirements
- Bachelor’s degree in HR related field preferred, but not required if sufficient HR experience
- 1-2 years’ experience in an HR associate/generalist role desired
- Proficient in HRIS systems with an ability to learn how to use new platforms quickly
- Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel)
- Problem solver with excellent communication skills (verbal and written)
- Strong data analysis skills
- Capable to deliver uncomfortable messages to employees about their performance in an objective, respectful way
- Strong sense of integrity and confidentiality
- Excellent organizational skills and attention to detail
- Comfortable multi-tasking and switching between priorities
- Independent, self-motivated worker with a Team-oriented mindset and a proactive, solutions-focused approach
- Spanish speaking is a plus
Skills
- Interpersonal skills to effectively work with ThinKom people internally as well as working effectively with vendors
- Ability to communicate calmly in a well thought out response, verbal and written
- Substantial problem-solving abilities
Other Abilities
- Interpersonal skills to effectively work with ThinKom people internally as well as working effectively with vendors
- Ability to communicate calmly in a well thought out response, verbal and written
- Substantial problem-solving abilities
Physical Demands
- This position uses a computer terminal to access, input, and retrieve data
- This position may be subject to frequent or occasional on the job interruptions that may cause a change in immediate priorities and/or work focus
- May occasionally be required to lift, push, or pull maximum of 50 lbs
- May be subjected to occasional irregular or extended work hours
- Must be able to work in an environment that may be subject to occasional loud noises, hazardous materials and chemicals
Salary Range
$70,000 - $85,000
Benefits
- Medical
- Dental
- Vision
- Disability
- Life
- 401k Matching (4%)
- PTO
- paid Holidays
- Bonus Plan