HR Coordinator

About the role

The HR Coordinator provides administrative and operational support to the Human Resources function. This role ensures the efficient execution of daily HR activities, including scheduling, employee data management, and onboarding coordination. The position also supports ongoing initiatives such as personnel file digitization and internal process improvements to enhance overall HR efficiency and organization.

Responsibilities

• Maintain and coordinate HR team calendars, including meetings, interviews, and training sessions.
• Prepare meeting agendas, document minutes, and track follow-up action items.
• Support office operations including supply management, mail handling, and workspace organization.
• Lead and support the digitization of personnel records to maintain an organized, paperless filing system.
• Maintain accurate and up-to-date employee records in compliance with federal and state regulations.
• Ensure confidentiality and secure handling of all sensitive employee information.
• Support audit readiness by ensuring documentation is complete and properly maintained.
• Coordinate employee badge creation, including photo capture and access assignment.
• Administer biometric timekeeping system enrollment and basic troubleshooting.
• Support access control and employee credentialing processes.
• Assist with job postings, resume screening, and initial candidate outreach.
• Coordinate interview scheduling and serve as a point of contact for candidates.
• Prepare onboarding materials and ensure completion of new hire documentation in HRIS.
• Serve as the first point of contact for employee inquiries related to HR policies, benefits, and payroll.
• Support HR projects and initiatives as assigned by HR leadership.

Requirements

Associate’s degree in Human Resources, Business, or related field preferred. High school diploma with relevant experience will be considered. 1–3 years of experience in an HR administrative or coordinator role. Proficiency in Microsoft Office 365 (Outlook, Teams, Excel, Word). Experience with HRIS systems (ADP Workforce Now preferred). Familiarity with document management and digital filing systems. Work is performed in an office and manufacturing plant environment. This role may require sitting or standing for extended periods, frequent computer use, and occasional lifting of files or office materials. Limited movement throughout the facility may be required to support onboarding and employee services.

Qualifications

Experience in a manufacturing, warehouse, or multi-shift environment. Experience supporting onboarding, recruiting coordination, or employee records management. Bilingual English/Mandarin or English/Spanish is a plus.

Skills

• Strong organizational and multitasking skills.
• High attention to detail and data accuracy.
• Ability to handle confidential information with discretion.
• Strong communication and customer service skills.
• Ability to work effectively in a fast-paced environment.
• Ability to collaborate across departments.