HR Coordinator

About the role

The HR Coordinator provides administrative and operational support across the employee lifecycle, helping deliver an exceptional employee experience from pre-boarding through onboarding and beyond. This role coordinates HR processes, maintains accurate employee records, supports compliance initiatives, and serves as a trusted resource for employees and managers on routine HR matters.

Responsibilities

• Coordinate all pre-boarding and onboarding activities for new hires, ensuring a seamless transition into the organization.
• Prepare and distribute new hire paperwork, onboarding materials, and welcome communications.
• Facilitate I-9 completion, employment eligibility verification, E-Verify (if applicable), and background check administration.
• Coordinate new hire orientations and ensure all onboarding documentation is completed accurately and on time.
• Maintain employee records and HR documentation while ensuring data accuracy and confidentiality.
• Administer and maintain contractor records, including onboarding, tracking, and lifecycle management.
• Manage labor codes and organizational job classifications to support accurate workforce reporting, payroll, and HR processes.
• Partner with managers and employees to answer routine questions regarding HR policies, procedures, benefits, and People programs.
• Reconcile HR-related invoices and assist with vendor administration.
• Administer the employee referral bonus program, including tracking eligibility and coordinating payouts.
• Assist with special HR projects and continuous process improvement initiatives.

Requirements

• Bachelor's degree in Human Resources or a related field, or equivalent combination of education and experience.
• 1-3 years of experience in Human Resources, recruiting, administration, or a related field.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Exceptional attention to detail and commitment to accuracy.
• Strong customer service mindset and interpersonal skills.
• Ability to exercise sound judgment and maintain strict confidentiality.
• Proficiency with Microsoft Office 365, particularly Excel, Outlook, Word, and Teams.
• Ability to quickly learn new software systems and technology.

Nice to haves

• Experience using an HRIS (e.g., BambooHR, UKG, Workday, ADP, etc.).
• Experience supporting onboarding or recruiting processes.
• Familiarity with I-9 compliance and employment eligibility verification.
• Experience with SharePoint or other intranet/content management systems.

Working conditions and physical requirements

Work will normally be performed in an office. Able to efficiently use automated office equipment such as laptops, copiers, and printers; able to effectively engage in communications (via phone, computer, or in-person).

Benefits

• Salary range: $50,000 to $70,000 per year
• 100% company-paid medical, dental, vision, short/long-term disability
• Employer-funded Health Savings Account
• Unlimited PTO
• 401(k) match
• Company-paid Life and AD&D Insurance
• Flexible Savings Account
• Paid FMLA, Maternity/Paternity Leave
• Employee Assistance Program
• Student Loan Repayment
• Equity Package

This position may require access to information protected under U.S. export control laws and regulations for quantum computing technology. Any offer for employment may be conditioned on authorization to receive software or technology controlled under these U.S. export control laws and regulations without sponsorship for an export license.