HR Coordinator

About the Role

The HR Coordinator plays a critical role in supporting day-to-day Human Resources operations, ensuring compliance, efficiency, and a positive employee experience across the organization. This position provides support across employee relations, recruitment, onboarding, benefits administration, HRIS processing, and union environments, while serving as a key liaison between HR and operations. The ideal candidate is bilingual (English/Spanish), detail-oriented, proactive, and capable of working in a fast-paced, high-volume environment.

Responsibilities

• Support day-to-day HR operations, including employee relations, HR administration, and compliance activities
• Coordinate full-cycle recruitment support, including job postings, interview scheduling, candidate communication, and collaboration with hiring managers
• Manage and execute new hire onboarding, including pre-employment requirements (background checks, drug testing), documentation, system entry, and new hire orientation support
• Ensure employees are properly onboarded and cleared (including SIDA badging when applicable) prior to start date
• Process employee lifecycle transactions such as hires, terminations, promotions, transfers, and status changes within HRIS systems
• Maintain accurate and confidential employee records, personnel files, and HR documentation in compliance with company policies and legal requirements
• Partner with HR leadership and Labor Relations to support employee investigations, documentation, and resolution of workplace concerns
• Respond to employee inquiries related to payroll, benefits, policies, and employment verification requests
• Administer benefits-related changes, enrollments, and updates, including coordination with vendors and payroll
• Submit, track, and follow up on workers’ compensation and disability claims
• Serve as a liaison between operations and HR, ensuring timely communication and resolution of HR-related matters
• Support employee engagement initiatives and internal communications
• Maintain strong, professional relationships with operational leaders and union representatives
• Assist with HR reporting, audits, and special projects as needed
• Uphold the highest level of confidentiality, integrity, and professionalism at all times
• Perform other duties as assigned

Requirements

• Bachelor's degree in Human Resources or related field (or equivalent experience)
• 2+ years of HR experience, preferably in a high-volume or operational environment
• Experience supporting recruitment and onboarding processes preferred
• Knowledge of employment laws and HR best practices

Skills

• Bilingual (English/Spanish) required
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)
• Ability to quickly learn HRIS and applicant tracking systems
• Strong organizational, time management, and multitasking skills
• Excellent communication, interpersonal, and problem-solving abilities
• Strong attention to detail and ability to handle sensitive information with discretion

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The noise level in the work environment is typical of that of an office. Incumbents may encounter frequent interruptions throughout the work day.

Physical Demands

This is largely a sedentary role and requires being able to remain in a stationary position for prolonged periods of time. Occasionally, the person in this position is required to move/traverse inside the office to access file cabinets, office equipment, etc. The person in this position regularly communicates with others in person, by phone, or by correspondence.