HR Coordinator

About the role

The Human Resources Coordinator provides administrative and operational support for HR functions across all United Elevator Services locations. Working under the HR Manager, the Coordinator coordinates recruitment, onboarding, employee records, benefits administration, HR documentation, and ensures accuracy, confidentiality, and timely task completion while supporting regulatory compliance and positive employee experiences.

Responsibilities

• Coordinate job postings, applicant communications, interview scheduling, and recruitment documentation.
• Process pre‑employment requirements including background checks, drug screenings, reference checks, and employment eligibility verification.
• Prepare new‑hire documentation and coordinate onboarding and orientation activities.
• Communicate with hiring managers and candidates regarding hiring status, required documentation, and start dates.
• Maintain accurate applicant records and track recruitment and onboarding activities.
• Maintain accurate and confidential personnel files, HRIS records, and employee documentation.
• Process employee status changes (new hires, transfers, promotions, terminations, personal information updates).
• Maintain Form I‑9 records and assist with employment eligibility verification and documentation audits.
• Track required HR documentation, certifications, and compliance deadlines.
• Assist with preparation of employment reports, audits, and regulatory filings under the direction of the HR Manager.
• Support administration of employee leave requests, attendance records, and related documentation.
• Assist employees with benefit enrollment, changes, qualifying life events, and general plan inquiries.
• Process benefit enrollment documentation and maintain accurate employee benefit records.
• Coordinate with benefit providers and third‑party administrators to resolve routine enrollment and administrative issues.
• Prepare and verify employee information and changes for payroll processing.
• Assist with reconciliation of benefit deductions, employee contributions, and related records.
• Escalate complex benefit, payroll, or eligibility issues to the HR Manager.
• Serve as an initial point of contact for routine employee HR inquiries and requests.
• Provide employees with information regarding company policies, procedures, benefits, and available HR resources.
• Refer employee complaints, disciplinary matters, and sensitive employee relations concerns to the HR Manager.
• Assist with preparation and distribution of employee communications, announcements, and HR notices.
• Maintain professionalism, discretion, and confidentiality in all employee interactions.
• Maintain HR tracking spreadsheets, databases, and administrative reports.
• Compile employee information and workforce data for management reporting.
• Assist with preparation of HR presentations, employee communications, and departmental materials.
• Support employee recognition programs, company events, and internal communication initiatives.
• Identify administrative process improvements and recommend opportunities to improve accuracy and efficiency.
• Support other assigned functions as necessary to contribute to the overall success of the HR department and organization.