HR Coordinator

About the role

With extensive experience in developing biologics and bioconjugates, we offer a seamless service delivered by fully integrated teams, from early discovery to commercial manufacturing. Forward-thinking and committed, we find the best solution and use the right technologies to design, develop and manufacture your products to ensure we get vital medicines to patients quickly and safely. We are dedicated to quality excellence. We are driven to get better treatments to market, efficiently and responsibly by reducing timelines and delivering the highest quality products and services. We are Abzena. More than a CDMO, we are a responsible and dedicated partner that takes care of your products from concept to patient. The HR Coordinator provides administrative and operational support for Human Resources and Talent Acquisition functions. This position is responsible for coordinating recruiting activities, administering HR processes, maintaining employee records, supporting employee lifecycle activities, and ensuring accurate and timely completion of HR transactions. The HR Coordinator serves as a key point of contact for employees, managers, and candidates regarding HR procedures and employment-related inquiries. The role follows established policies, procedures, and guidelines while delivering a high level of customer service and maintaining the confidentiality of employee information.

Responsibilities

• Coordinate recruiting activities in partnership with the Sr. Talent Acquisition Partner and hiring managers.
• Review applications against established job requirements and assist with candidate screening activities.
• Conduct initial candidate screens using predefined criteria and interview guides.
• Schedule interviews and coordinate interview logistics, including calendars, conference rooms, candidate travel arrangements, and interview schedules.
• Prepare interview materials, candidate itineraries, and hiring-related documentation.
• Serve as the primary onsite contact for candidates during interview visits.
• Maintain applicant tracking system (ATS) records and ensure candidate information is accurate and up to date.
• Administer day-to-day HR processes and provide support throughout the employee lifecycle.
• Coordinate leave of absence administration, including tracking requests, maintaining documentation, monitoring deadlines, and preparing employee communications.
• Maintain accurate records related to leave administration, accommodation, and return-to-work documentation.
• Coordinate employee separations, including exit documentation, system updates, property collection, and exit interview scheduling.
• Process employment verification requests and maintain supporting records.
• Coordinate unemployment and disability claim responses and documentation.
• Assist employees with routine HR-related questions and direct more complex matters to appropriate HR team members.
• Prepare employment documents, employee notifications, and HR correspondence.
• Ensure the timely and accurate completion of HR administrative tasks and transactions.
• Coordinate new hire onboarding activities and orientation programs.
• Prepare onboarding materials