HR Clerk - Full Time

About the role

The Human Resources Clerk provides administrative support to the HR Director and contributes to the efficient operation of the HR department. The role ensures confidentiality and compliance with hospital policies and regulatory requirements.

Responsibilities

• Maintain accurate and up-to-date employee files and documentation in accordance with federal and state regulations.
• Assist in the recruitment process by posting job openings, coordinating interviews, and processing pre-employment screenings.
• Support onboarding and orientation processes for new hires, ensuring timely completion of necessary documentation and training assignments.
• Coordinate annual performance evaluations and monitor due dates for staff credentials and licenses.
• Track and maintain mandatory education requirements, assisting with course assignments in HealthStream or similar LMS platforms.
• Provide administrative support with employee benefit enrollments, changes, and inquiries.
• Assist with tracking employee leave (FMLA, PTO, etc.) and maintaining related records.
• Draft memos, letters, and reports as directed by HR leadership.
• Ensure timely filing of regulatory and compliance-related documentation (e.g., I-9 forms, tax documents).
• Respond to routine HR-related questions from employees and direct more complex issues to appropriate HR leadership.
• Assist with payroll processing functions as assigned, such as timesheet collection or distribution of pay stubs.
• Help plan and coordinate employee engagement activities, recognition events, or service awards.
• Maintain strict confidentiality of all personnel and organizational information.
• Perform all other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• At least one year of administrative or clerical experience, preferably in HR, healthcare, or hospital setting.
• Strong organizational skills with attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with HRIS systems a plus.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Strong interpersonal skills and customer service orientation.