HR Associate I - Bilingual Preferred

About the role

The Human Resources Associate supports the Human Resources (HR) department by managing day-to-day administrative and clerical duties. This role involves professionally handling incoming visitors and calls, providing bilingual communication/translation support, and assisting with various HR processes such as applicant tracking, interview scheduling, and employment data management.

Responsibilities

• Record and maintain employee information, including personal data, compensation details, tax information, attendance records, performance reviews, vacation tracking, and termination reasons.
• Provide bilingual support to the HR department in communication and translation with employees.
• Prepare and manage employee-related documents, including new hire paperwork, pre-employment physical examinations, drug screenings, and separation notices.
• Complete and maintain the daily absentee report and update employee excuses in the HR database.
• Assist employees in using HR Information Systems (HRIS) and applications effectively.
• Input initial employee data into the Human Resources system and maintain accurate employee records.
• Update employee files to document personnel actions and provide payroll and other department-relevant information.
• Respond to employee file inquiries, including employment verification requests, and provide information to authorized personnel.
• Compile data from personnel records and generate reports as requested.
• Assist in the administration of employee benefits by maintaining accurate records.
• Answer incoming telephone calls and assist visitors in a professional manner.
• Perform general clerical duties as required to support the HR department.
• Undertake additional tasks and responsibilities as assigned by management.

Requirements

• A minimum of one (1) year of experience in clerical or administrative support functions.
• Bilingual proficiency required (English/Spanish preferred).
• Basic knowledge of office software applications (e.g., Microsoft Word, Excel, Access).

Skills

• Ability to handle confidential information with discretion.
• Strong organizational skills with a proactive, self-motivated approach to work.
• Excellent communication and interpersonal skills.
• Prior experience in Human Resources is a plus.