HR Assistant/Receptionist (Bi-lingual-Spanish)

Responsibilities

• Serve as the first point of contact for visitors, applicants, and employees entering the facility.
• Answer and direct incoming phone calls and emails in a professional and timely manner.
• Manage front desk operations including company car log, visitor sign-in, badge issuance, and general inquiries.
• Maintain organized HR filing systems (electronic and physical).
• Support general administrative tasks for the HR department.
• Maintain training records, vacation slips, payroll missed punches.
• Provide administrative support to other departments as needed.
• Support full-cycle hourly recruitment for manufacturing roles.
• Support Spanish-speaking applicants and candidates.
• Schedule interviews, coordinate hiring manager calendars, and manage candidate communications.
• Post job openings on job boards and internal communication channels.
• Aid in applicant tracking, recruitment documentation, and Production Seniority tracking.
• Serve as the main HR contact for temporary staffing agencies and temporary associates.
• Cook up onboarding of temporary employees.
• Maintain communication with staffing agencies regarding attendance, performance, and assignment status.
• Track temporary associate headcount and assignment timelines.
• Coordinate and track temporary associate’s badges and locks.
• Cook and track 30-60-90 feedback reviews.
• Coordinate and facilitate new hire orientation for hourly employees.
• Prepare onboarding materials, paperwork, and training documentation.
• Aid new hires with completing required forms and employment documentation.
• Cook badge creation, locker assignments, and other onboarding logistics.
• Cook and track 30-60-90 feedback reviews.
• Serve as the main contact for uniform service providers.
• Coordinate new uniform orders, employee sizing, and replacements.
• Track uniform inventory and resolve vendor service issues.
• Communicate uniform policies and processes to employees.

Qualifications

• High school diploma or general education degree (GED).
• Minimum two years’ office and HR support experience, preferably in a manufacturing environment.
• Strong organizational and multitasking skills with the ability to work in a fast-paced manufacturing environment.