HR Assistant - Immigration

Company Overview

Since its inception in 1995, FNS has been focused on providing the best total logistics services by implementing our core values: trust, communication, team play, challenge, and balance. Through trust, we can be a logistics partner that customers trust with a diverse group that works together based on a strong, unified belief. By communicating with and accommodating the voices of customers and co-workers we can deliver the best services. Our team play is enhanced by the appreciation and cooperation with each other with a focus on a singular goal. Challenging the status quo and innovating, FNS is unafraid of failure and strives to develop and improve our processes. Work-life balance strives to provide individuals with happiness to achieve and grow together.

To Discover more, please visit our website at http://www.fnsusa.com.

Responsibilities

• Cook up end-to-end visa and immigration processes for employees coming to the U.S. from overseas and those transitioning within the U.S., including J-1, H-1B, L-1, and employment-based permanent residency (EB-1, EB-2, EB-3).
• Track and monitor visa status, expiration dates, work authorization, and eligibility (I-9, EAD, visa validity, extensions, amendments).
• Prepare, organize, and maintain visa-related documentation, petitions, contracts, invoices, and correspondence in both electronic and physical filing systems.
• Serve as the primary point of contact for ongoing communication with external immigration counsel, ensuring timely follow-up and accurate information exchange.
• Serve as the primary point of contact for ongoing communication with external immigration counsel, ensuring timely follow-up and accurate information exchange.
• Support weekly and monthly visa processing cycles, case status tracking, and internal reporting.
• Conduct basic research on immigration regulations, USCIS updates, and publicly available legal guidance to support internal reference materials (no legal advice provided).
• Coordinate meetings, calendars, and communications related to visa cases and HR operations.
• Support HR projects such as system implementations, policy updates, and process improvements.
• Provide Korean–English translation and interpretation support for visa and immigration documentation, including job samples, job duties, and related materials, to support immigration petitions and regulatory compliance.
• Aid in HR reporting, data tracking, and preparation of presentations (Excel / PowerPoint).
• Perform additional HR administrative and operational tasks as assigned.

Qualifications

• Prior experience as an Immigration Legal Administrative Assistant, or law firm support staff in an immigration or employment-based practice is strongly preferred.
• Hands-on experience coordinating visa cases and working with external immigration counsel is a plus.
• A strong understanding of employment-based immigration processes and documentation (non-legal, administrative focus).
• A highly detail-oriented individual with excellent organizational and documentation management skills.
• The ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel and PowerPoint.
• Familiarity with HRIS/ERP systems and Microsoft Outlook preferred.
• A proven ability to handle sensitive and confidential information with discretion and professionalism.
• A professional working proficiency in both Korean and English.

Benefits

• Health, Dental, and Vision PPO Insurance
• Life, STD, LTD Insurance
• 401(K) Plan
• Paid Time Off
• Additional Paid time off (Bereavement, Wedding, Birth of a Child, etc.)
• Years of Service Awards
• Education Assistant Program (Based on Eligibility)