HR Assistant Engineering & Delivery Services - Hybrid Remote

Position Summary

Provides high-quality administrative support in a timely, accurate, and courteous manner.

Duties and Responsibilities

• Main point of contact for Transmission employees for Teams, UKG, and HR/benefits-related questions.
• Handles Concur expense reports for union employees.
• Reviews electronic timesheets for all union Transmission employees and corrects any contractual or data entry errors prior to final approvals.
• Affords payroll in obtaining documentation as needed.
• Collections and distributions of mail, including resolving all mail issues.
• Enters inspection data and runs Substation Inspection reports for distribution to Members.
• Creates billing invoices provided to Members for equipment repairs and services rendered.
• Supports the Facilities group at both Spencer locations to include printing support for the engineering department as well as delivery services.
• Answers phone, responds to phone requests, and welcomes visitors in a friendly and customer-responsive manner.
• Schedules work, appointments, meetings, training, and travel arrangements.
• Maintains inventory, responsible for ordering breakroom and office supplies.
• Provides meeting, event and special function support and setup to include all catering and catering coordination at both PDOC and the Engineering Building.
• Supports Executive Staff Meetings for meetings held at both Spencer locations.
• Maintains and updates central and departmental files and records. Maintains files in an organized manner to ensure the quality of records and ease of retrieval.
• Performs other duties as assigned.

Job Specification

• Education: High School Diploma or GED minimum, Associate’s Degree in Business or related field preferred.
• Experience: 7 years’ prior office experience.
• Skills and Abilities: Intermediate computer skills including Microsoft Office Suite, Adobe Acrobat and other company software, Ability to communicate with individuals at all levels and work as part of a team, Strong written and oral communication skills, High level of confidentiality required, Strong organizational skills and attention to detail, Strong customer service orientation, Ability to manage multiple projects with varying scopes and timelines, Valid Indiana Driver’s License required.