HR Assistant- Bilingual (English/Spanish) - Third Shift

Responsibilities

• Avoids legal challenges by complying with legal requirements.
• Maintains strict confidentiality of all employee data and issues arriving at the HR office.
• Performs administrative functions of HR, including attendance, payroll, ID badges, etc.
• Delivers accurate and timely feedback to employees regarding any inquiries made.
• Prepares and processes employee documentation – assists with/prepares correspondence, prepares new employee files, processes mail.
• Maintains personnel records (hard copy, HRIS, and electronic); ensures that information is current.
• Helps the HR Department coordinate and organize employee events throughout the year.
• Fosters company culture through constant contact with employees – intakes and routes employees’ issues, escalating problematic issues to higher-level management.
• Routes phone calls to the appropriate parties.
• Other duties as assigned.

Requirements

• High school diploma.
• Minimum of 1 year of experience in Office/HR roles.
• Bilingual – Spanish/English preferred.
• Knowledge of office administration procedures and computer systems (Word, Excel, Ultipro, and Kronos).
• Ability to build and maintain effective relationships.
• Effective communication skills, both oral and written; edits/proofs work for spelling and grammar, presents numerical data effectively, and can read and interpret written information.
• Attention to detail in composing materials, establishing priorities, and meeting deadlines.
• Excellent interpersonal skills – ability to interface effectively at all levels of the organization.
• Planning: organizational and prioritization skills; plans work activities well; uses time efficiently and develops realistic action plans; excellent multitasking and scheduling.
• Quality: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Problem-solving: identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.
• Adaptability: adapts to changes in the work environment; manages competing demands; can deal with frequent change, delays, or unexpected events; remains open to others’ ideas; exhibits willingness to try new things.
• Dependability: is consistently at work and on time, follows instructions, responds to management direction, and solicits feedback to improve performance.
• Safety and security: actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
• Strong sense of urgency.

Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, if applicable.

• Regular office environment.
• Environmental elements throughout plant areas.
• The employee may be exposed to high noise environments.
• Physical capabilities required in given department/assigned areas.