HR Assistant

Key Responsibilities

• Track and follow up on employee leave of absence documentation (e.g., FMLA, state leaves), workplace accommodations, and workers’ compensation medical certifications to ensure timely completion and compliance.
• Monitor case progress and escalate delays, missing documentation, or potential non-compliance to the designated HR team member.
• Complete and manage leave and accommodation processes related to workers’ compensation cases in coordination with HR, Risk Management, and third-party partners as applicable.
• Audit internal tracking spreadsheets against HRIS, leave management systems, and workers’ compensation platforms to ensure accuracy, alignment, and data integrity.
• Maintain up-to-date case records, documentation logs, and follow-up trackers to support timely outreach and resolution.
• Communicate professionally with employees, managers, vendors, and internal HR partners regarding documentation needs and next steps.
• Prepare basic reports, summaries, and status updates for leadership related to open cases, compliance gaps, and aging items.
• Assist with continuous improvement of tracking tools, workflows, and standard operating procedures related to leave, accommodations, and risk management processes.

Qualifications

• High school diploma or equivalent required; Associate’s degree or HR-related coursework preferred.
• 1-3 years of experience in HR administration, leave management, workers’ compensation support, or compliance-related roles preferred.
• Familiarity with FMLA, ADA accommodations, workers’ compensation processes, and general HR compliance is strongly preferred (training can be provided).
• Strong attention to detail with the ability to audit data across multiple systems and spreadsheets.
• Highly organized with strong follow-up skills and the ability to manage multiple cases and deadlines.
• Proficient in Microsoft Excel and basic reporting; experience with HRIS, leave management, or workers’ comp systems a plus.
• Professional communication skills (written and verbal) and the ability to interact with employees and leadership with discretion and empathy.
• Ability to handle confidential information with integrity and sound judgment.