HR Assistant

What You Do

• Support the HR team with employee activities such as vendor negotiation, flyer distribution to management team and booksellers
• Provide assistance to Human Resources during peak season hiring (scheduling interviews, processing background checks and arranging for new hire orientations)
• Maintain Call Out lists for all shifts
• Maintains accurate readings for the postage stamp meter
• Processes all employee book orders and movie ticket sales inclusive of reconciliation of petty cash box
• Sign for all incoming packages and supplies
• Works with HR Team to source and pre-screen candidates
• Candidate will interact on the phone regularly to conduct references for all probable candidates
• Update in-house cafeteria television monitors of all company related news
• Sorts all warehouse hourly weekly payroll checks for distribution to Ops Management team
• Affix as back up for receptionist duties

Knowledge & Experience

• High school diploma
• Minimum 1-2 years HR work related experience
• Basic knowledge of Microsoft Office, Word and Excel
• Bilingual Spanish a plus

Expected Behaviors

• Deliver high-quality administrative support with accuracy and attention to detail
• Prioritize tasks effectively to meet HR deadlines and operational needs
• Provide timely, helpful, and courteous support to Booksellers, Supervisors, and HR team members
• Demonstrate initiative and willingness to learn and take on new responsibilities
• Listen actively to questions and concerns and escalate appropriately
• Maintain confidentiality, integrity, and professionalism in all interactions
• Adapt to fast-moving priorities and changing HR needs
• Manage time efficiently and follow through on assigned tasks
• Communicate clearly and respectfully with team members at all levels

Benefits

• Employee Discount
• EAP
• Sick Pay and Paid Time Off including paid Maternity and Parental Leave
• Company Paid Holidays
• 401(k) with Company Match
• Comprehensive Health Benefits (Medical, Dental and Vision)
• Healthcare and Dependent Care Spending Accounts
• Healthcare Spending Account
• Disability Benefits
• Life Insurance
• Transit
• Tuition Reimbursement