HR Assistant and Backup Receptionist-Price Transfer

About the role

The HR Assistant & Back-Up Receptionist serves as a key support role within the Human Resources Department and as a professional representative of the Company at the Main Corporate Lobby. This position acts as the face of the organization, welcoming guests, employees, clients, and visitors, while also providing comprehensive administrative support to the HR Team. The role ensures continuity of daily reception coverage and contributes to HR operational excellence through organization, digitalization, employee engagement initiatives, and coordination support.

Responsibilities

• Serve as back-up to the Main Receptionist for daily lunch/break coverage and full-day absences
• Provide consistent front desk coverage when assigned
• Professionally answer, screen, and route all incoming main line calls
• Greet and welcome guests, visitors, vendors, and employees with professionalism and warmth
• Maintain visitor log and issue visitor badges in accordance with company security procedures
• Maintain a clean, organized, and professional reception area
• Distribute incoming mail and coordinate outgoing mail and FedEx pickups
• Order and monitor office supply inventory
• Support interdepartmental administrative needs as required
• Scan and digitally archive employee personnel files as part of the HR Digitalization Project
• Organize and maintain physical employee file systems in compliance with recordkeeping requirements
• Clean, organize, and maintain HR storage rooms and document retention systems
• Support weekly New Hire Orientations and company training sessions (room setup, materials, attendance tracking, coordination)
• Aid in maintaining and updating centralized training records
• Enter employee and temporary associate data into HRIS systems (ADP or other platforms) as assigned
• Assist with employee badge creation and troubleshooting
• Audit, reconcile, and track HR-related invoices (uniforms, vendors, programs, etc.)
• Support temporary staffing coordination and documentation as assigned
• Maintain compliance logs (as assigned)
• Aid in multiple calendar management and coordination

Qualifications

• Minimum 2 years of administrative or receptionist experience
• One to 2 years' experience in HR preferred
• Bilingual (English/Spanish) strongly preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience with HRIS systems (ADP preferred)

Skills

• Highly organized
• Detail-oriented
• Professional demeanor
• Ability to manage multiple priorities in a fast-paced environment

Benefits

• Price Transfer is an industry leader in Centralized Examination Stations, strategically located near the ports of Los Angeles and Long Beach.
• We provide a variety of services including: Remote Filing Examinations, Flipping Services, Local Drayage, Nationwide Transportation, and real-time visibility to examination statuses.
• We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.
• Final hiring decisions are ultimately made by humans.

Pay

$21.55 - $23.55 an hour

Schedule

Not specified