HR and Recruiting Coordinator

About the role

nou Systems, Inc. (nSI) is now a 100% Employee Stock Ownership Program (ESOP) company. We are committed to teamwork and collaboration, and we empower our customers with data-driven insights that enhance their defense systems. We are currently seeking an HR and Recruiting Coordinator to join our Human Resources team in Huntsville, AL.

Responsibilities

• Manage the full requisition workflow, including gathering approved position information, updating job descriptions, preparing job postings, tracking approvals, and maintaining current requisition status.
• Sourcing active and passive candidates through approved platforms, talent databases, employee referrals, and professional networks, and maintaining pipelines for current openings, recurring skill needs, hard-to-fill positions, and anticipated hiring surges.
• Using approved AI-assisted recruiting tools, platform-native capabilities, integrations, and human-supervised workflows to improve search strategies, outreach, resume review, scheduling, reminders, and reporting while validating outputs and following platform, privacy, and company requirements.
• Reviewing applicants against approved minimum qualifications and coordinating or conducting preliminary HR screens as assigned, while hiring managers and technical leads retain responsibility for technical evaluation and selection judgment.
• Providing timely, professional candidate communication throughout the hiring process, including application follow-up, interview preparation, status updates, on-hold communication, disposition notices, and closing the loop with candidates.
• Scheduling interviews, coordinating interview panels, preparing candidate materials, and ensuring hiring teams and candidates receive complete and accurate logistics.
• Administering role-relevant practical assessments, collecting structured interview scorecards, monitoring completion, and following up on missing feedback or delayed decisions.
• Maintaining accurate information in ADP Workforce Now, the applicant tracking system, and nSI-controlled candidate repositories, including candidate-data ingestion, resumes, notes, statuses, dispositions, source information, duplicate resolution, data hygiene, and prior interactions.
• Monitoring requisition movement and hiring-manager response times; identifying stalled candidates, aging requisitions, missing dispositions, and other exceptions; and preparing recruiting reports covering activity, pipeline health, sourcing, candidate movement, time to fill, and candidate-experience measures.
• Cooking offer documentation, preemployment requirements, and the offer-to-onboarding handoff, including communication with the new hire, HR, the hiring manager, IT, Security, and the nouBuddy program as applicable.
• Coordinating with external recruiters or staffing partners during niche searches or periods of increased hiring volume and ensuring candidate records and communications follow nSI standards.
• Supporting internal opportunity visibility, employee resume updates, recruiting and employment-brand content, job-family and career-guide activities, workforce reporting, and HR process or technology improvements when recruiting capacity permits.
• Supporting defined HR initiatives assigned by HR leadership when recruiting capacity permits, such as onboarding administration, HRIS data maintenance, employee communications, training coordination, benefit communications, employee-record maintenance, and approved departmental projects.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, Communications, or a related field, or an equivalent combination of education and relevant experience.
• Two or more years of experience supporting recruiting, talent acquisition, human resources, or a closely related function.
• Experience coordinating multiple requisitions, interviews, candidates, deadlines, and hiring-manager follow-up in a fast-paced environment.
• Experience using an applicant tracking system or HRIS to maintain accurate candidate and recruiting records.
• Strong written and verbal communication skills and the ability to provide a professional, responsive candidate experience.
• Strong organization, attention to detail, data accuracy, problem-solving, and follow-through skills.
• Ability to handle confidential information with professionalism and discretion, work independently within established processes, recognize exceptions, and escalate issues appropriately.
• Proficiency with Microsoft Office applications, particularly Outlook, Word, Excel, PowerPoint, and Teams.

Preferred Qualifications

• Experience administering recruiting activities in ADP Workforce Now.
• Experience using LinkedIn Recruiter, ClearanceJobs, recruiting databases, candidate relationship management tools, or similar sourcing platforms.
• Experience recruiting for technical, engineering, cybersecurity, cleared, or other specialized positions in a federal government contracting environment.
• Experience building or maintaining talent pipelines, searchable candidate repositories, or high-volume resume databases.
• Experience using AI-enabled sourcing, drafting, scheduling, analytics, or workflow tools within approved platform and data-governance requirements.
• Experience with Form I-9, E-Verify, preemployment requirements, onboarding, and general HR administration.

Benefits

nou Systems, Inc. offers a comprehensive, total rewards package that includes competitive compensation and diverse benefits that reflect our company culture of service, excellence, and a supportive work environment. Benefits may vary based on status but the majority of our positions include the following:

• Competitive Wages
• Medical, Rx, Dental & Vision Insurance
• Medical plan with Health Savings Account eligibility
• Company-funded Life, Short-Term & Long-Term Disability Insurance
• Personal Time Off, Vacation, and Paid Holidays
• 401(k) Retirement Plan
• Employee Stock Ownership Plan (ESOP)
• Flexible Spending Accounts
• Norton LifeLock
• Tuition Reimbursement
• Personal Development, Technical Learning Opportunities, & Lunch-n-Learns
• Corporate Sponsored Events & Community Outreach
• Final compensation for this position is determined by a variety of factors, such as a candidate’s relevant work experience, skills, certifications, and geographic location.