HR and Payroll Coordinator - Human Resources and Payroll Coordinator

About the role

OBU transforms lives by equipping students to pursue academic excellence, integrate faith with all areas of knowledge, engage a diverse world, and live worthy of the high calling of God in Christ. Oklahoma Baptist University achieves its mission through a shared commitment to the following expectations. All employees must embrace these expectations and model them in their behavior:

• Demonstrate commitment to the essentials of the Christian faith.
• Commit to the mission and vision of Oklahoma Baptist University.
• Treat people with dignity and respect.
• Build relationships on honesty, integrity, and trust.
• Strive for excellence through teamwork, leadership, and a strong work ethic.
• Manage human and financial resources wisely and efficiently.

The Administrative Coordinator for Human Resources and Payroll works to support the day-to-day operations of the Human Resources and Payroll office, serving as the first point of contact between HR, Payroll, and employees. This position plays a critical role in providing administrative support for all payroll and HR functions as requested by team members. The coordinator conducts all activities reflecting the university’s mission as a Christ-centered university.

Responsibilities

Human Resources Support

• Serve as the first point of contact for HR-related inquiries from employees and job applicants, offering a welcoming and helpful presence.
• Create, maintain, and update physical personnel files in preparation for digitization.
• Digitize all historical personnel and payroll files.
• Assist with new hire orientation and verify identification for employees as needed.
• Support recruitment processes by assisting with posting jobs and communicating with candidates when required.
• Help with all aspects of coordinating and executing employee events, recognition programs, training sessions, and compliance activities.

Payroll Coordination

• Assist with timely payroll processing by helping to ensure completeness of all timesheets and approvals for hourly employees of the university.
• Ensure timely completion of employment documentation (e.g., I-9s, background checks, direct deposit forms) by student employees and staff new hires as requested.
• Assist with payroll-related communications and employee payroll inquiries, ensuring issues are handled with discretion and routed to the appropriate team members for timely resolution.

Compliance and Data Management

• Ensure compliance with university policies, employment laws, and regulatory requirements (FMLA, HIPAA, Title VII, etc.) when working with personnel and payroll records.
• Maintain confidentiality at all times and handle sensitive employee data with integrity.

General Administrative Duties

• Complete daily mail drop-off, pick-up and distribution for the HR and payroll office.
• Assist with HR and payroll office communications, including phone calls, email correspondence, and walk-in inquiries.
• Maintain the organization of the HR and payroll office, both physical and digital filing systems.
• Create and format HR and payroll documents as requested by team members.
• Provide scheduling and administrative support to the human resources and payroll employees.
• Provide scheduling for the Stavros Suite Conference Room (111) as needed.
• Provide administrative support to HR and Payroll team members.
• Other duties as assigned.

Requirements

• Strong interpersonal and customer service skills with a servant-leader mindset.
• High level of organization and attention to detail.
• Proficiency in Microsoft Office Suite and HR/payroll software systems (e.g., ADP, Banner, Oracle, or similar platforms).
• Ability to handle confidential information with discretion and integrity.
• Excellent written and verbal communication skills.
• Education Required: Associate degree, Business Administration, or a related field.
• Experience Required: 2+ years of administrative support experience, preferably in human resources or payroll.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience in a higher education or faith-based institution is a plus.

Equipment

• Desktop or laptop computer
• Multi-line telephone system
• Copier, scanner, and fax machine
• Printer

Physical Requirements

• This position is on-site in Shawnee, OK, Monday through Friday.
• Occasional extended hours during peak periods (e.g., payroll processing, benefits enrollment).
• Must be able to sit and work at a computer for extended periods.

Special Requirements

• Must be a member of a local evangelical* Christian church.

Evangelical is a broad term referring to segment within Christianity which maintains the authority of the Bible and the belief in salvation by faith in Jesus alone.

Benefits

• Premium contributions for nationwide family-friendly Health and Dental coverages.
• Free life insurance that includes accidental death and dismemberment equal to an employee’s base salary.
• Access to optional employee-paid ancillary benefits like vision, hospitalization, critical illness, accident, additional employee-paid family life insurance coverages, and education benefits at OBU and other institutions of higher education.
• Generous paid time off that includes annual granted vacation time, accrued sick leave, six annual holidays, and week-long breaks for Thanksgiving and Christmas that include energy conservation days.
• Employer matching opportunity for retirement investments in a 403(b)(9) plan administered by Guide Stone for all employees working at least half-time.
• FREE family membership to the OBU Recreation and Wellness Center or RAWC.
• Global outreach university mission trips.
• Cafeteria discounts.
• Parking privileges.

For more information about the current OBU employee benefits and opportunities, please contact the Human Resources staff at HR@okbu.edu.