HR and Office Assistant - Part Time

Primary Responsibilities

• Maintain accurate and up-to-date HR files, records, and documentation related to personnel, hiring, and separations.
• Respond to HR-related inquiries, including benefits, policies, and hiring processes.
• Ensure compliance with payroll, HR policies, and labor laws.
• Conduct new hire onboarding and orientation.
• Afford assistance with employee offboarding and terminations.
• Afford assistance in updating job descriptions and managing employee records.
• Organize and support employee events, meetings, and training sessions.
• Monitor and track required employee training and certifications.
• Afford assistance with annual HR audits and compliance reporting.

Recruitment & Hiring Support

• Post job openings on job boards, university sites, and community resources.
• Afford assistance with screening applications and scheduling interviews.
• Afford assistance in coordinating background checks and reference verifications.
• Afford assistance in maintaining applicant tracking and hiring documentation.

Payroll & Benefits Administration

• Work with Payroll Company to ensure smooth processing of pay.
• Afford assistance with open enrollment, benefits communication, and compliance.
• Afford assistance in addressing payroll and benefits-related inquiries from employees.

Office Administration & Executive Support

• Provide administrative support to the President/CEO, Directors and Business Office.
• Pick up and distribute mail and ensure timely correspondence.
• Maintain office supply inventory and place orders as needed.
• Develop and maintain standard operating procedures for office and facility management.
• Support agency meetings, training sessions, and professional development activities.
• Provide occasional assistance to other staff as needed.

Professional Development

• Develop a thorough understanding of 211 Big Bend's programs and services.
• Attend relevant training, workshops, and HR professional development sessions.

Requirements

• Minimum Qualifications: Associate's degree in a related field required (bachelor's degree preferred); equivalent experience will be considered.
• Experience: At least three years of office administration experience or two years of human resources experience preferred.
• Skills & Competencies: Strong organizational and time management skills; Ability to work independently, take initiative, and complete projects efficiently; Excellent written and verbal communication skills; Detail-oriented with strong proofreading and accuracy skills; Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and HRIS/payroll systems experience a plus; Ability to work collaboratively with staff, board members, and volunteers.