HR Administrator — New Hire Onboarding

About the role

Manage end-to-end onboarding for all new hires, including scheduling orientation sessions and coordinating with hiring managers and departments.
Administer pre-employment requirements: initiate and track background checks through HireRight, complete I-9 verification using LawLogix, coordinate drug testing and physicals, verify licenses/certifications, and ensure other site-specific compliance items are met.
Act as Designated Employer Representative (DER) for the Drug and Alcohol Program: coordinate testing, maintain chain-of-custody process, ensure timely notifications, track results, and maintain required documentation and confidentiality.
Conduct new-hire orientation covering company policies, safety procedures, culture, payroll setup, and initial benefits information.
Enroll new employees in company benefits programs (health, dental, vision, life, disability, 401(k), FSA/HSA) and explain plan options, eligibility, and deadlines.
Enter and maintain accurate employee records in Oracle Fusion HRIS and related systems; ensure documentation is complete and stored per retention policies.
Coordinate with payroll to ensure correct pay setup, deductions, and new-hire data transfer.
Provide HR policy guidance to new hires and hiring managers; escalate complex issues to HR leadership.
Prepare and distribute onboarding materials, welcome packets, compliance forms, and equipment/access requests.
Monitor onboarding metrics and provide reports on time-to-complete onboarding tasks, completion rates, and compliance.
Partner with the talent acquisition team and local HR Generalist team to support onsite hiring events, as needed.
Support continuous improvement of onboarding processes and tools to enhance the new-hire experience and compliance.

Responsibilities

• Manage end-to-end onboarding for all new hires, including scheduling orientation sessions and coordinating with hiring managers and departments.
• Administer pre-employment requirements: initiate and track background checks through HireRight, complete I-9 verification using LawLogix, coordinate drug testing and physicals, verify licenses/certifications, and ensure other site-specific compliance items are met.
• Act as Designated Employer Representative (DER) for the Drug and Alcohol Program: coordinate testing, maintain chain-of-custody process, ensure timely notifications, track results, and maintain required documentation and confidentiality.
• Conduct new-hire orientation covering company policies, safety procedures, culture, payroll setup, and initial benefits information.
• Enroll new employees in company benefits programs (health, dental, vision, life, disability, 401(k), FSA/HSA) and explain plan options, eligibility, and deadlines.
• Enter and maintain accurate employee records in Oracle Fusion HRIS and related systems; ensure documentation is complete and stored per retention policies.
• Career Development
• Coordinate with payroll to ensure correct pay setup, deductions, and new-hire data transfer.
• Provide HR policy guidance to new hires and hiring managers; escalate complex issues to HR leadership.
• Prepare and distribute onboarding materials, welcome packets, compliance forms, and equipment/access requests.
• Maintain strict confidentiality and comply with federal, state, and local employment regulations.

Requirements

• Associate degree in Human Resources, Business Administration, or related field or a minimum of 4 years’ of equivalent experience.
• 2+ years of HR experience in the manufacturing industry, preferably with a focus on onboarding, benefits administration, or drug & alcohol program coordination.
• 2+ years of experience with I-9, E-Verify, FMLA, ADA, and other employment compliance requirements.
• 2+ years of experience with administration of employee master data in HRIS system.

Qualifications

• Bachelor's Degree in related field.
• Experience serving as a DER for DOT/non-DOT drug and alcohol programs strongly preferred.
• Experience with Oracle Fusion, HireRight background checks, and LawLogix I-9 verification strongly preferred.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and communication skills; customer-service orientation.
• High level of integrity and ability to handle confidential information.
• May require occasional early start times for orientation sessions or after-hours coordination for urgent matters.
• Able to stand for extended periods during orientation sessions and to travel occasionally between company sites if required.

Skills

• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and communication skills; customer-service orientation.
• High level of integrity and ability to handle confidential information.

Benefits

• Comprehensive Healthcare
• 401(k) with 100% company match; up to 5%
• Paid Time Off starting on day one
• Bonus opportunities
• Health- & Dependent Care Flexible Spending Accounts
• Short- & Long-Term Disability
• Life & AD&D Insurance
• Learning & Training opportunities

Pay

Compensation is commensurate with experience.

Schedule

Full-time position.