HR Administrator

Position Summary

Provide day-to-day administrative and operational HR support to the plant, assisting with high-volume transactional and employee-facing activities. This role helps ensure timely and accurate execution of HR processes, supports employee inquiries, and enables the HR Manager to focus on more complex employee relations and strategic priorities.

Key Responsibilities

• Provide front-line HR support by responding to employee questions regarding policies, procedures, benefits, and general HR inquiries
• Maintain and update employee records in HR systems, ensuring accuracy and confidentiality
• Aid with onboarding and offboarding processes, including new hire paperwork, orientations, and system entries
• Schedule interviews, coordinate candidate communications, and maintain applicant tracking systems for recruitment activities
• Care for leave of absence, attendance, and timekeeping processes (Kronos or similar systems)
• Support payroll support activities, including data entry, audits, and resolving basic discrepancies
• Prepare HR documents such as employment letters, job changes, disciplinary documentation, and reports
• Assist with compliance activities by maintaining personnel files and ensuring documentation is complete and up to date
• Coordinate and support employee engagement activities, site communications, and events
• Partner with supervisors to gather information, route HR requests, and ensure timely follow-up
• Offer administrative support for employee relations activities (documentation, scheduling meetings, tracking cases)
• Manage general HR administrative tasks including filing, data tracking, reporting, and calendar coordination

Qualifications

• Associate’s or Bachelor’s degree in Human Resources, Business, or related field preferred
• 1–3 years of administrative or HR support experience (manufacturing environment a plus)
• Basic understanding of HR processes (onboarding, timekeeping, payroll support, etc.)
• Strong organizational skills with ability to manage multiple tasks and deadlines
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with HRIS systems (Workday, Oracle, or similar) preferred
• Strong attention to detail and ability to maintain confidentiality
• Effective communication skills and customer-service mindset

Key Traits for Success

• Highly organized and detail-oriented
• Comfortable in a fast-paced, “firefighting” environment
• Approachable and responsive to employee needs
• Able to balance administrative work with employee-facing support
• Takes initiative while knowing when to escalate issues

Scope / Level of Responsibility

Focused on execution and administrative support, not decision-making
Works under direction of HR Manager on priority items
Supports both union and non-union populations in a manufacturing environment
Handles sensitive information with a high level of confidentiality
Operates in a fast-paced plant environment with shifting priorities