HR Administrative Assistant Internship

Key Responsibilities

• Aid in updating and maintaining the BB Photo Wall to reflect current team members
• Participate in and support Fresh Team activities and other company events as scheduled
• Manage HR records and files under the supervision of HR staff
• Scan and digitize termination file boxes in coordination with HR team members
• Organize and maintain the HR storage room
• Assist with preparing and assembling new hire onboarding packets

Qualifications

• Strong attention to detail and organizational skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Handle confidential information with discretion and professionalism
• Excellent interpersonal skills and ability to work collaboratively across departments
• Self-motivated with the ability to manage multiple tasks and meet deadlines
• Positive, team-oriented attitude with a willingness to learn

Skills Gained Through the Internship

• High attention to detail
• Accuracy in data entry, file labeling, and records management
• Time management
• Juggling multiple concurrent projects with varying deadlines
• Prioritizing urgent deliverables
• Physical organization of storage rooms and filing systems
• Digital organization of scanned documents and HR records
• Collaboration across multiple departments
• Working with HR team members, managers, and cross-functional departments
• Following direction from multiple supervisors across projects
• Knowledge of personnel file structure and filing processes
• Familiarity with file retention practices and confidentiality requirements
• Document digitization and electronic file management
• Assembling onboarding packets with attention to completeness and accuracy
• Support for employee recognition programs
• Written communication
• Holding sensitive employee information appropriately

Work Schedule

This position is onsite and part-time, 3-days per week, Monday to Friday.

The Company

Balanced Body is the world's largest designer and manufacturer of Pilates equipment, as well as a provider of high-quality Pilates and other mind-body instructor training and continuing education. We currently do business in over 100 countries, with world-renowned customer service and a serious commitment to environmentally-friendly business practices. If you want to work with a company with a passion for changing lives in ways small and large, let us hear from you.

About the Role

Balanced Body is seeking an enthusiastic and detail-oriented HR Intern to support the Human Resources team for up to 2-months. This internship provides hands-on experience across a variety of HR functions including employee engagement, records management, and event coordination. The intern will collaborate with multiple departments and gain valuable real-world skills in a supportive, team-oriented environment.

Benefits

NO AGENCY CALLS!