HQ Office Coordinator – Facilities, Admin, & Executive Support

About the role

As the HQ Office Coordinator – Facilities, Admin, & Executive Support, you’ll be the first point of contact for visitors and a key partner in ensuring our Florham Park office runs efficiently. You'll manage daily front desk duties, support C-suite executives, and handle various facilities and office management tasks.

Responsibilities

• Greet and assist visitors and team members with professionalism and warmth
• Manage calls, emails, mail, and packages
• Support executive calendars, conference room bookings, board meetings, and event coordination
• Maintain a clean, secure, and professional lobby environment
• Assist with travel, hospitality, and confidential executive support as needed
• Career Growth Opportunities: We help you thrive, so together, we can grow. We provide opportunities to advance your career with a vast portfolio of businesses and a global footprint
• Training: Earn while you learn and continue to grow with access to award-winning learning platforms throughout your Conduent career

Requirements

• 3+ years of experience in front desk, office coordination, or administrative roles
• Comfort interacting with executive leadership and high-profile visitors
• Strong communication, organization, and multitasking skills
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams)
• Familiarity with Ariba, Capturis, or corporate procurement systems is a plus (training provided)
• Discretion, reliability, and a proactive “can-do” attitude