Hospitality and Event Coordinator

Core Responsibilities

• Cook up a schedule for multi-purpose rooms/meeting rooms for both internal and external clients.
• Collaborate with the Regional Hospitality Manager and Office Administrator on event planning, setup, and execution.
• Handle food and beverage orders, set up, AV, and other tasks related to meetings and events.
• Consult with meeting contacts to clarify event requests and provide advice on catering, room set-up, and logistics.
• Prepare facilities to meet the unique needs of each client, including any special or creative requirements.
• Manage beverage service for clients, guests, and department meetings, including set-up, refreshments, and clean-up.
• Support firm-marketing sponsored functions, including special after-hours events.
• Provide a professional and friendly demeanor, emphasizing customer service to clients, attorneys, and staff.
• Build and maintain relationships with caterers, event planners, and other relevant vendors for cost-effective catering and meeting services.
• Process invoices for catering orders and ensure proper supplies are maintained in kitchens, galleys, coffee areas, conference rooms, and lobbies.
• Assist with backup receptionist duties as needed.
• Adhere to Firm processes and policies as directed.

Requirements

• Two years of experience in hospitality services.
• A bachelor’s degree and/or law firm experience preferred.
• Outgoing, courteous, professional, and dependable personality.
• Excellent people and communication skills.
• The ability to adapt quickly to changing workflows.
• Experience using Outlook and Word.

Pay

The budgeted salary range for this position is $65,000 - $80,000.

Benefits

• Paid time off, sick time off.
• A referral program.
• Medical, dental, and vision insurance.
• Life and AD&D insurance.
• ID Theft insurance.
• Long-term and short-term disability benefits.
• Parking/Transit reimbursement (varies depending on location).
• 401(k) benefits.
• Employee assistance benefits.

About the Role

Polsinelli is a law firm dedicated to creating an inclusive environment where its team members can thrive. This role involves coordinating and planning events for both internal and external clients, ensuring smooth operations and exceptional customer service.

Qualifications

This position requires a strong background in hospitality services, with two years of relevant experience. A bachelor’s degree and/or law firm experience are preferred, but not mandatory. The ideal candidate should be outgoing, communicative, adaptable, and proficient in Microsoft Office tools.

Skills

Effective communication, organizational skills, and the ability to manage multiple tasks simultaneously are key to success in this role.

Benefits

Polsinelli offers a comprehensive benefits package, including paid time off, health insurance, and a variety of professional development opportunities.