Events & Hospitality Coordinator

About the role

Gallatin River Lodge is an independent boutique resort offering luxury lodging, award-winning dining, destination weddings, corporate retreats, and private events just minutes from downtown Bozeman. Our guests choose us because they want something authentic—not a ballroom attached to a convention center. They come for Montana. They stay because of our people. We're passionate about genuine hospitality, attention to detail, and creating experiences that exceed expectations.

Responsibilities

• Grow Our Events Business
• Develop relationships that generate new business.
• Increase corporate retreats, weddings, and private events.
• Create memorable guest experiences that generate referrals.
• Think creatively about new event opportunities and revenue streams.
• Represent Gallatin River Lodge throughout the community and cultivate lasting client relationships.
• Lead Exceptional Events
• Own each event from initial planning through flawless execution.
• Prepare and manage Banquet Event Orders (BEOs).
• Cookinate seamlessly with Culinary and Hotel Operations.
• Ensure every event exceeds guest expectations.
• Handle service recovery with professionalism and confidence.
• Oversee room setup, event flow, service execution, and breakdown.
• Build a High-Performing Team
• Lead banquet staff with positivity, accountability, and professionalism.
• Foster a culture where people enjoy coming to work and take pride in what they do.
• Lead by example and create an environment built around teamwork and genuine hospitality.
• Drive Financial Success
• Prepare event proposals and estimates.
• Manage deposits, contracts, and final billing.
• Maintain banquet equipment and inventory.
• Help maximize profitability while protecting the guest experience.
• Support the continued growth of our events business through thoughtful planning and sales.

Qualifications

• 2-3 years of banquet, catering, event management, or hospitality leadership experience.
• Hotel, resort, or upscale restaurant experience preferred.
• Proven leadership experience with the ability to inspire teams.
• Strong financial and organizational skills.
• Excellent communication and relationship-building skills.
• Ability to work evenings, weekends, and holidays as business demands require.