Hospice Inpatient Unit Scheduler

How You’ll Make a Difference (Essential Functions)

• Schedule Creation and Maintenance
• Monitors and updates staff working schedules based on staff availability.
• Understands matrix and ratios to ensure staffing needs are met.
• Communicates staff schedules to staff via scheduling software and phone/email as necessary.
• Listens and collaborates with staff regarding assignment changes to increase efficiency.
• Communicates changes or updates with staff as patient needs vary (i.e. patient deaths, admissions, high/low census).
• Provides responsive customer service in a timely manner.
• Utilizes staffing guidelines to collaborate with management in determining staff PTO schedules.
• Schedules mandatory required meetings for the Certified Nursing Assistants.
• Affords assistance with creative problem solving for employee leave of absence or unplanned absence coverage.

Key Responsibilities

• Administrative Support
• Coordinate general meetings including scheduling, sending invitations, preparing materials and agendas, reserving room, assisting with technology, taking and distributing meeting notes, etc.
• Generate and distribute IPU correspondence as directed by IPU Leadership.
• Act as backup for Unit Assistant and/or Clinical Assistant when needed.

You Bring (Qualifications)

• High school diploma or GED or equivalent combination of education and work experience
• 1-3 years of administrative support experience
• Intermediate Microsoft Office Suite Skills
• Experience using electronic health record
• Ability to work effectively and cooperatively with others
• Ability to maintain confidentiality about patients, families, caregivers, staff, donors, and organizational intellectual property
• Ability to use proper body mechanics and standard precautions
• Ability to be flexible in time and task to meet organizational needs

About Agrace

Agrace, a nonprofit leader in hospice and palliative care, has been serving patients and their families since 1976. Known for its innovative approach to end-of-life care, Agrace also supports those who are aging, seriously ill, or grieving. The organization fosters a culture of belonging that values diversity and promotes meaningful, empathetic connections among staff, patients, and clients.

Benefits

• Competitive salary with free parking
• Health, dental, and vision insurance for employees who are hired for 28 or more hours per week (.7 FTE +)
• Retirement plans with employer matching
• Generous Paid Time Off (PTO) and holiday paid time off
• Comprehensive onboarding, mentorship, and career development

About Agrace Health Inc.

Agrace Health Inc. is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.