Horseman's Bookkeeper - Seasonal

Job Summary

The Horsemen's Bookkeeper is responsible for maintaining accurate financial records for horsemen's accounts and purse funds while facilitating transactions related to racing operations.

Essential Functions

• Maintain accurate records of all financial transactions for horsemen, owners, and jockey accounts.
• Accept payment requests with associated payment documentation.
• Enter and maintain race results and related information, including jockey and owner changes, scratches, double jockey mounts, breeders' incentive payments, and claims activity.
• Reconcile and update account balances on a daily basis.
• Prepare and distribute month-end reports, account summaries, and special financial statements as requested.
• Process payments related to photographers, Teleview services, breeders' funds, Jockey Guild obligations, and other approved disbursements.
• Ensure compliance with all applicable racing commission regulations, company policies, and internal controls.
• Provide timely, professional, and courteous service to horsemen, jockeys, owners, regulators, and internal team members.
• Maintain confidentiality of financial and personal information.

Performance Expectations

• Demonstrate a commitment to providing exceptional internal and external guest service.
• Maintain effective communication and working relationships with team members, guests, regulators, and business partners.
• Exhibit strong initiative, problem-solving skills, and attention to detail.
• Consistently meet departmental productivity, accuracy, and service standards.
• Support the Company's culture of compliance, Responsible Gaming, and ethical business practices.
• Adhere to all company policies, procedures, and operating guidelines.
• Represent the organization professionally at meetings, events, and interactions with stakeholders.

Qualifications

• High School Diploma or GED required.
• Prior bookkeeping, accounting, payroll, racing operations, or clerical experience required.
• Strong attention to detail and organizational skills.
• Ability to maintain accurate records and perform work with a high degree of accuracy.
• Ability to prioritize assignments and meet deadlines in a fast-paced environment.
• Strong interpersonal and customer service skills.
• Ability to work independently and as part of a team.
• Ability to handle sensitive and confidential information appropriately.
• Ability to read, write, speak, and understand English.
• Ability to effectively communicate with guests, regulatory agencies, and team members.
• Ability to interpret and apply policies, procedures, and operational documents.
• Bilingual or multilingual skills are a plus.
• Ability to perform basic accounting and mathematical calculations with accuracy.
• Ability to reconcile financial transactions and account balances.
• Ability to identify issues, gather relevant information, evaluate alternatives, and implement practical solutions.
• Ability to exercise sound judgment and make decisions consistent with company policies and regulatory requirements.
• Proficiency with Microsoft Office applications, particularly Excel and Word.
• Experience with accounting, payroll, or racing-related software systems preferred.
• Knowledge of InCompass software preferred.

Physical Demands

• Frequently seated while performing administrative and bookkeeping duties.
• Occasionally required to walk throughout the facility.
• Ability to use a computer, calculator, telephone, and other standard office equipment.
• Ability to communicate effectively and review detailed financial documents.
• Specific vision abilities include close vision, color vision, peripheral vision, and the ability to adjust focus.

Work Environment

• Primarily an office environment within a racing and gaming facility.
• Exposure to moderate noise levels.
• May be exposed to smoking in designated guest areas in accordance with property policies and applicable regulations.