HLD Administrative Support

About the role

Under general supervision, the selected candidate will perform as an Administrative Support/Community Coordinator for the Housing Litigation Division (HLD) of the Department of Housing Preservation and Development (HPD). The Office of Enforcement and Neighborhood Services (OENS) leads the agency’s effort to work with HPD divisions and community partners to identify distressed buildings, assess strategies, and work with owners to improve conditions. The Housing Litigation Division initiates litigation against building owners in Housing Court to ensure compliance with housing standards, seeking orders to correct violations, civil penalties, access warrants, 7A Administrators, and appearing in tenant‑initiated proceedings.

Responsibilities

• Processing necessary documents for service of process and filings in court including selection of proper respondents and creating case files with supporting documentation;
• Assisting staff attorney with conferences and settlements of cases;
• Assisting in preparing stipulations of settlement and default orders/judgments, and affidavit of service;
• Maintaining the unit’s files and court calendars;
• Preparing files for court and transporting of files to and from court;
• Preparing transfer documents for cases to other units;
• Collating documents, inputting court index numbers and retrieving supporting documents for exhibits such as violations, MDRs, deeds, etc;
• Ensuring that document production and file information is timely produced for all borough units and properly tracked in the Litigation Management System (LMS);
• Ensuring accurate and timely recording of case dispositions based on final Court Orders;
• Working closely with HLD’s Accounting Unit to track and monitor monies received from final case dispositions.

Requirements

A baccalaureate degree from an accredited college and two years of experience in community work or community‑centered activities in an area related to the duties described above; or high school graduation or equivalent and six years of experience in community work or community‑centered activities in an area related to the duties as described above; or education and/or experience equivalent to the above. However, all candidates must have at least one year of experience as described in the first option.

Skills

• Knowledge of computer entry/ability to learn and use computer database;
• Ability to work under pressure and to respond to inquiries from the public and colleagues rapidly;
• Attention to detail and organization;
• Ability to organize and prioritize multiple tasks.

Benefits

• Eligibility for federal Public Service Loan Forgiveness and state repayment assistance programs.
• New York City residency is generally required within 90 days of appointment; employees with two continuous years of City service may reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.