Administrative Support

About the role

Ingram Marine Group is looking for an Administrative Support professional in the Ashland City, TN area. This role will support the Ashland City Terminal with administrative functions including maintaining records, preparing and editing documents and correspondence, data entry, arranging travel, expense management, and scheduling.

Responsibilities

• Answering phones, screening, and routing calls
• Greeting visitors, customers, vendors, and applicants
• Maintaining department files
• Distributing in-house mail
• Initiating routine and some non-routine correspondence
• Preparing reports, spreadsheets, and PowerPoint presentations
• Scheduling and maintaining calendar of appointments, meetings and travel itineraries, and coordinating related arrangements
• Other duties or special projects as assigned
• Supporting department activities with regular and prompt attendance

Requirements

• High School Diploma or GED required
• 0-1 years of relative experience

Qualifications

• Intermediate experience with Microsoft Office
• Ability to prioritize
• Excellent communication skills, both written and verbal
• Effective interpersonal skills with a focus on customer service
• Ability to handle sensitive information in a confidential manner
• Team oriented

Working Environment and Conditions

• General office environment
• Weekend work

Benefits

• Comprehensive benefits including Medical/Prescription Drug plans, HSA, Vision, Dental and Health Care FSA
• Generous paid time off benefits
• 401K match
• Life and AD&D insurance
• Employee Assistance programs
• Group Legal
• Associate growth and development encouraged through internal training and tuition reimbursement program

Anticipated start date will be in November/December 2026.