Administrative Support

Cherubini Bridges and Structures, a member of the Cherubini Group of Companies, is looking for Administrative Support to join our team in Dartmouth, NS. We have an outstanding Safety Culture that focuses on the health and wellbeing of our workforce. The desire to be an active participant in our Safety Program is a vital aspect of employment within the Cherubini Group of Companies. Summary In the role of Administrative Support, you are a dependable and consistent presence at the front of our organization. You manage reception and front-desk activities and provide administrative support that helps our team stay organized and informed. This role is grounded in accountability, attention to detail, and a strong team-first approach. You will be the first point of contact for visitors and an important support to Health & Safety Culture, People & Culture, and the broader organization. Your work ensures daily operations run smoothly and that key administrative processes are completed accurately and on time. Who You Are You are highly dependable and reliableYou communicate clearly and professionally, both in person and in writingYou are detail-oriented and take pride in accuracyYou stay organized and manage priorities effectivelyYou contribute to a team environment and support others where needed Responsibilities Provide administrative support across Health & Safety Culture, People & Culture, and the broader organization as requiredAnswer and forward incoming phone calls, taking messages accurately as necessaryGreet and welcome customers, clients and guests as they arrive at the officeReceive, verify, and sort incoming deliveries, ensuring that packing slips are provided to PurchasingMaintain facility security by following safety procedures and controlling gate access via the reception deskRecord absences and enter into time tracking systemCoordinate lockers and personal protective equipment for new hiresManage boardroom schedules and meeting space coordinationProvide employee letters and general administrative documentation supportMaintain employee files within PayworksRecord and communicate absences, logging to attendance tracking systemAssist with filing and organization of training records, licenses, and certificationsSupport the SOC program, including entering cards into the systemLog and file safety incidents within internal databases Requirements 2+ years of experience in an administrative or office environmentStrong Microsoft Office experience, including ExcelValid Class 5 drivers’ licenseStrong written and verbal communication skillsAbility to manage competing priorities and meet deadlinesResourceful and proactive in addressing day-to-day issues Benefits Casual dressCompany eventsEmployee assistance programOn-site parking