Hiring Events Coordinator, Internship Placements

About the role

CIEE is seeking an Events Coordinator, Internship Placements to join our dynamic team. This position reports to the Senior Director, Internship Placements.

Responsibilities

• Coordinate and facilitate candidate interviews for virtual and in-person hiring events.
• Manage candidate rosters in Excel and create reports for each event.
• Aid in the planning, scheduling, and execution of hiring events and recruitment initiatives.
• Serve as a primary point of contact for host organizations regarding interview scheduling, event logistics, and recruitment timelines.
• Perform initial participant interviews, as needed.
• Communicate interview outcomes and next steps to participants in a timely and professional manner.
• Collect, track, and report visa appointment updates and outcomes, providing regular status updates to host organizations.
• Maintain and update the CIEE Beacon hiring event grid, tracking interview activity, host selections, and placement outcomes.
• Support training plan processes, including kickoff coordination, cloning, workflow management, participant reminders, and pipeline tracking.
• Communicate regularly with international agency partners regarding candidate status, event participation, placement updates, and program requirements.
• Ensure accurate recordkeeping and data management across recruitment and placement systems.
• Collaborate with cross-functional teams to streamline hiring event operations and improve participant and host experiences.

Requirements

Qualified candidates must possess:

• A Bachelor’s degree.
• Excellent administrative and organizational skills with the ability to effectively coordinate a large variety of activities.
• Professionalism both internally and externally to CIEE and commitment to company values and stated goals.
• Superior written and verbal communication skills adaptable to all types of audiences, including participants, industry partners, international representatives, senior leaders, etc.
• The ability to work through and resolve a wide range of issues and be an exemplary ambassador of CIEE and its mission and programs.
• An ability to function well in a complex institutional framework, have a high tolerance for ambiguity and flexibility, and be able to respond quickly and appropriately to changing circumstances.

Qualifications

The ideal candidate will possess:

• Proven experience in event coordination and management.
• Strong interpersonal and communication skills.
• Ability to handle multiple tasks simultaneously and meet deadlines.
• Experience with Microsoft Office Suite, particularly Excel.
• Knowledge of international student exchange programs and visa processes.
• Experience with recruitment software and databases.

Skills

• Event Coordination
• Communication
• Organizational Skills
• Technology Proficiency (Microsoft Office Suite)
• International Student Exchange Programs
• Recruitment Software

Benefits

CIEE offers a comprehensive benefits package including:

• Paid time off and Parental leave
• Gym Reimbursement Program
• Employee Assistance Program
• Short-term & Long-term Disability
• 6 floating Fridays (based on our eligibility rules)
• CIEE Study Abroad Program discounts
• 403(b) Retirement Plan with employer contribution
• Insurance Coverage (life, travel, medical, dental and vision)
• Flexible Spending Accounts/Health Savings Account (medical and dependent)
• Voluntary Benefits (identity theft protection, pet insurance, accident, and critical illness)

Pay

Competitive total rewards package.

Schedule

US-Remote