HIM Technician I

Essential Functions

• Exhibits excellence in customer service through appropriate attitude and interaction with all patients, visitors, and staff.
• Uses approved systems to maintain accountability of releases to meet the Meaningful Use requirements.
• Maintains confidentiality of medical records in accordance with HIPAA regulations.
• Operates a personal computer, calculator, FAX machine, copy machine or related office machinery in performing assigned duties.
• Exhibits excellence in customer service through appropriate attitude and interaction with all patients, visitors and staff.
• Adheres to and supports team members in exhibiting TMCH values of integrity, community, compassion, and dedication.
• Adheres to TMC organizational and department-specific safety, confidentiality, values, policies and standards.
• Performs related duties as assigned.

Release Of Information And Indexing

• Tracks outbound and inbound faxes using Rightfax.
• Establishes legitimacy of requests by verifying the requester has a right of access to the information.
• Logs requests into Electronic Medical Record.
• Verifies completeness and accuracy of scanned documents and files into the appropriate chart encounter.

Birth Certificates

• Affords assistance to new mothers to complete the Birth Worksheet.
• Enters data into Electronic Birth Registration System (EBRS).
• Provides name changes for new babies.
• Reviews and determines records involving potential liability; prepares certificates and other legal documents.
• Ensures completion of documents in accordance with TMC, county, state and federal regulations.
• Contacts physicians and patients to obtain information required to complete certificates and other documents.

TMCOne

• Collects, sorts, and files indexed documents both internally and externally, identifies document type, MRN, and account number.
• Ensures the proper routing of documents in the electronic health record from system.
• Identifies errors and corrects as appropriate or escalates as required.
• Maintains and updates multiple computer databases to ensure all systems are linked and accurate.
• Verifies accuracy of patient information such as name, hospital number, location in hospital and patient file location and creates medical record folders.
• Scans documents and monitors work queues.
• Files patient charts in terminal digit order and re-files as appropriate.
• Retrieves patient charts as requested to assist in release of information, audits and other department/hospital functions.
• Affords assistance to office staff with customer needs to include records requests and proper indexing practices.
• Affords assistance with new hire training and orientation.