HIM Tech (cert)

Job Summary

The Health Information Management (HIM) Technician – Certified is responsible for ensuring the accuracy, integrity, and accessibility of patient health records to support coding, reimbursement, physician chart completion, and regulatory compliance.

Essential Functions

• Manages chart deficiency workflows, including notifying and assisting providers with incomplete medical records, monitoring deficiencies, and ensuring compliance with hospital and regulatory guidelines.
• Processes unbilled accounts, supporting timely coding, reimbursement, and revenue cycle operations.
• Safeguards accurate filing and maintenance of health records, filing documents in the electronic health record (EHR) system in a timely and organized manner.
• Oversees the suspension process for delinquent records, ensuring compliance with hospital medical staff rules, HIM policies, and regulatory requirements.
• Maintains delinquency statistics, generating reports and escalating concerns as needed to HIM leadership.
• Performs mandated registry reporting, such as tumor registry and Master Patient Index (EMPI) reconciliation, ensuring compliance with reporting requirements.
• Processes and maintains medical records across multiple health information systems, ensuring accuracy, completeness, and security.
• Affords assistance to HIM leadership with operational reports, audits, and quality improvement initiatives to enhance documentation workflows.
• Ensures compliance with HIPAA, Joint Commission (JC), and facility policies, maintaining the confidentiality and security of patient health information.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• 1-2 years of experience in health information management, medical records, or a healthcare-related clerical role required.
• Experience with chart deficiency management, EHR systems, and regulatory reporting preferred.
• Strong understanding of medical record workflows, documentation requirements, and regulatory compliance.
• Knowledge of chart deficiency processes, provider suspension workflows, and unbilled management procedures.
• Proficiency in EHR systems, document management, and health information technology platforms.
• Strong organizational and problem-solving skills to ensure timely and accurate documentation.
• Effective communication and collaboration with providers, HIM leadership, and interdisciplinary teams.
• Ability to analyze, generate, and interpret HIM reports, including deficiency tracking and unbilled account monitoring.
• Attention to detail and ability to handle sensitive patient information with confidentiality and professionalism.
• RHIT - Registered Health Information Technician preferred or RHIA - Registered Health Information Administrator preferred.